Administrative Assistant

Job description: Admin Assistant: About the Role: TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects. We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team. Key Responsibilities: - Oversee daily administrative tasks, including documentation, filing, and record management. - Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects. - Prepare quotations, invoices, and maintain payment records. - Maintain project documentation, service records, and job files. - Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers. - Assist the site team with scheduling, site access arrangements, and client follow-ups. - Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests. - Maintain supplier and client databases, contracts, and related documentation. - Support general office administration, including attendance records and procurement of office and site supplies. - Prepare basic reports on project progress, service requests, and ongoing jobs. Requirements: - Prior experience in the renovation or maintenance industry is essential. - Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience. - Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting. - Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams. - Proficient in Microsoft Office and comfortable learning CRM, scheduling software, and AI tools to improve workflow. - Process-oriented with strong organizational and problem-solving skills. - Detail-oriented with a high level of accuracy. - Strong written English and communication skills. Salary: AED 3000 per month Work Arrangement: This role is currently work-from-home. Depending on business requirements and performance, it may transition to a remote, hybrid, or onsite position in the future. Why Join Us? Join a collaborative and fast-paced team where your attention to detail, organizational skills, and ideas for improving processes will be valued and encouraged. Job Type: Full-time Work Location: Remote

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