HR Specialist/Assistant

Job Overview:

We are seeking a dedicated and detail-oriented HR/Administrative Assistant to support our Human Resources department and overall office operations. The ideal candidate will play a key role in assisting with recruitment, managing employee records, and ensuring smooth day-to-day administrative functions.

Key Responsibilities:

Human Resources Support:

• Assist with the recruitment process, including candidate screening, interview coordination, and preparation of employment contracts.
• Handle internal and external HR inquiries, providing accurate and timely information.
• Maintain and update employee records in both paper and digital formats, including tracking holiday and sickness leaves.
• Process payroll and assist with documenting employee compensation and benefits.
• Support the organization and delivery of HR training programs, workshops, and seminars.
• Enter and manage employee data in the HR database.
• Coordinate logistics for new hire orientations to ensure a smooth onboarding experience.
• Prepare and submit reports on HR activities.
• Organize HR events, meetings, and facilitate communication between management and employees.
• Continuously learn and implement the latest HR best practices to improve workplace efficiency.

Administrative and Bookkeeping Support:

• Provide general administrative assistance to office staff and managers.
• Perform a variety of clerical tasks, including filing, document logging, and photocopying.
• Manage both electronic and hard copy filing systems, ensuring proper document organization.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in resolving administrative issues as they arise.
• Maintain safekeeping and inventory of office supplies.
• Perform other duties as assigned to support overall office operations.
• Recording and monitoring financial transactions
• Preparing and filing financial documents
• Handling accounts payable and receivable
• Verifying the accuracy of accounting data
• Reconciling company accounts
• Managing payroll and tracking related data
• Assisting with tax payments and filings
• Collaborating with staff accountants as needed

Qualifications:

• Proven experience as an HR assistant, administrative assistant, or in a related role.
• Familiarity with HR software and databases.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in any MS Office Application
• Attention to detail and problem-solving skills.