HRGA Executive

The HRGA Executive is responsible for leading the company's general administrative and

office operations while providing operational support to the Human Resources function.

The role ensures smooth office management, procurement, administrative processes,

employee services, and HR administration to support an efficient and compliant

workplace.

Duties and Responsibilities:

Office Management

• Responsible for the overall operation of the office, including lease agreements,

utilities, office equipment, and operational facilities.

• Organize office layout and workspace allocation.

• Maintain office facilities, buildings, vehicles, and company fixed assets.

• Ensure cleanliness, hygiene, safety, and security of office premises.

• Manage reception services and office support functions.

• Conduct regular office inspections and coordinate repairs and maintenance.

Supervision

• Leading and motivating a team including receptionist, several office helpers and

the company kitchen chef as well as office drivers.

• Managing the time and objectives of the administrative team

Administrative Support

• Control, monitor, and report employee cash advances and ensure timely

settlement.

• Prepare supporting documents for payment processing.

• Verify employee business expense claims and ensure completeness of supporting

documents and approvals.

• Coordinate business travel arrangements and accommodation bookings.

Procurement

• Manage procurement activities for office equipment, furniture, IT assets, and

external services.

• Handle end-to-end procurement processes including sourcing, quotation requests,

vendor evaluation, negotiation, purchase orders, receipt of goods, and

documentation.

• Coordinate with Accounting for proper recording of company assets.

• Ensure vendor compliance with company policies and anti-bribery requirements.

Inventory Management

• Monitor inventory levels of office supplies, stationery, pantry items, toner, and

other operational materials.

• Supervise monthly stock counts.

• Investigate and reconcile inventory discrepancies.

• Plan replenishment to prevent stock shortages and overstock.

Records & Document Management

• Develop and maintain administrative filing systems for company records.

• Ensure document archiving complies with company SOPs.

• Maintain secure storage of confidential company and employee documents.

HR Support

• Collaborate with all departments on General Affairs and HR operational matters.

• Report issues, risks, and improvement initiatives to Direct Superior (if any).

• Develop, review, and update SOPs related to administration, employee services,

expense claims, and office operations.

• Prepare monthly reports covering office operations.

• Support employee engagement activities, internal events and any other request

based on management needed.

Job Requirements

• Bachelor's Degree in Human Resources, Psychology, Management, Business Administration, Law, or a related field.

• Minimum 2–3 years of experience in Human Resources & General Affairs, preferably in the Construction or Engineering industry.

• Experienced in end-to-end recruitment, onboarding, employee administration, and General Affairs operations.

• Good understanding of Indonesian Labor Law and HR best practices.

• Strong communication and interpersonal skills with the ability to interact with employees at all levels.

• Proficient in English, both written and spoken.

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and HRIS systems (experience with Mekari Talenta is an advantage).

• Highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

• Strong problem-solving skills with a proactive and positive attitude.

• Able to work independently as well as collaboratively within a team.

• Willing to be based at the Head Office and travel to project sites when required.