Purchasing Assistant

We are looking for a detail-oriented and proactive Purchasing Staff to join our team for a 3-month project/reliever engagement. In this role, you will play a crucial part in ensuring the smooth flow of our procurement operations. You will be responsible for processing purchase requests, maintaining accurate records, and coordinating closely with internal staff and external vendors.

If you are immediately available, possess sharp analytical skills, and thrive in a fast-paced environment, we want to hear from you!

Key Responsibilities:

• Order Processing: Efficiently process internal purchase requests into approved purchase orders (POs) in a timely manner.
• Documentation & Review: Meticulously review all procurement documents, files, and data to ensure absolute completeness, accuracy, and compliance with company policies.
• Coordination & Communication: Act as a key point of contact, informing and guiding staff and vendors regarding procedural requirements to facilitate a smooth purchasing process.
• Inquiry Handling: Promptly respond to inquiries from staff and administration regarding purchasing status and procedures.
• Data & System Integrity: Maintain and organize purchasing documents, files, and records; ensure the integrity of the business system regarding supply orders.
• Discrepancy Resolution: Reconcile orders against deliveries, proactively investigate issues, and resolve any discrepancies.
• Collaboration: Participate in departmental meetings, training sessions, and workshops to stay aligned with team objectives, and undertake other duties as needed to support the department.

Qualifications & Experience:

• Experience: At least 6 months to 1 year of proven experience in a purchasing, procurement, administrative support, or logistics role.
• Education: Graduate of any Bachelor’s Degree (Business Administration, Supply Chain, or related fields preferred).
• Technical Skills: Proficiency in MS Office (especially Excel) and experience handling ERP/business systems for data entry and PO generation.
• Key Attributes: High attention to detail, strong problem-solving skills, and the ability to communicate effectively with vendors and management.
• Availability: Must be able to start immediately and commit fully to the 3-month contract duration.