Personal Assistant to Director (Mandarin Speaker - Mining Industry)

Qualifications

• Minimum Bachelor's Degree (S1) in any major.

• Fluent in Mandarin (spoken and written) is a must.

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role, preferably in the mining industry.

• Familiar with mining operations, project coordination, and site activities.

• Strong organizational, multitasking, and time management skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Able to maintain confidentiality and handle sensitive information professionally.

• Willing to travel frequently to project sites and work flexibly based on business needs.

• Possess a positive attitude, attention to detail, and strong problem-solving skills.

Job Description

• Manage the Director's calendar, including scheduling meetings, appointments, and business trips.

• Coordinate and arrange meetings with internal and external stakeholders, including preparing meeting materials and recording minutes when required.

• Assist in reviewing, organizing, and monitoring contracts, agreements, and other business-related documents.

• Translate and facilitate communication in Mandarin, Indonesian, and English during meetings, discussions, and written correspondence.

• Conduct site visits and surveys as assigned, and prepare reports on project progress and findings.

• Assist in supervising and monitoring project sites or operational activities on behalf of the Director when required.

• Coordinate with internal departments, contractors, consultants, vendors, and government-related stakeholders to ensure smooth project execution.

• Arrange business entertainment activities, including business dinners, client visits, and official events.

• Prepare reports, presentations, and other documentation for management meetings.

• Handle confidential documents and maintain organized physical and electronic filing systems.

• Perform other duties and administrative support as assigned by the Director.