Personal Assistant

Calendar and schedule management: Coordinate and maintain the Director's daily schedule, including meetings, appointments, and travel arrangements. Handle any changes or conflicts that may arise and ensure the Director's time is optimized.

Communication management: Manage all incoming and outgoing communication on behalf of the Director. This includes answering and screening phone calls, responding to emails, drafting correspondence, and maintaining a professional and organized communication system.

Travel arrangements: Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries. Ensure all travel arrangements align with the Director's preferences and requirements.

Meeting support: Prepare agendas, take meeting minutes, and organize necessary documents for meetings. Coordinate meeting logistics, including scheduling, venue arrangements, catering, and technology setup.

Research and Business Analysis: Conduct in-depth research on various business topics, industries, markets, or competition as required. Analyze data and trends to provide insights that support business decision-making.

Presentation and Reporting: Prepare detailed reports and presentations based on the data and analysis findings. Tailor the content and presentation style to the audience, whether internal or external stakeholders.

Project Management: Assist in the planning and execution of business projects, including coordinating with relevant teams or external partners, monitoring progress, and ensuring deadlines are met.

Information management: Organize and maintain both physical and digital files, records, and documents. Manage databases, contacts, and other relevant information systems to ensure quick and accurate retrieval of information.

Administrative support: Handle general administrative tasks such as expense tracking, invoice processing, filing, and ordering office supplies. Assist with personal errands and miscellaneous tasks as required.

Relationship management: Build and maintain relationships with clients, business associates, and other stakeholders on behalf of the employer. Act as a liaison and handle correspondence to ensure effective communication and relationship building.

Collaboration: Work closely with various business units to ensure alignment and consistency across initiatives.

Confidentiality and discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality and trustworthiness in all aspects of the role.

Job Requirements

• Proven experience as a personal assistant or similar role, preferably supporting high-level executives or professionals.
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong verbal and written communication skills in both Indonesian and English, including proficiency in professional etiquette.
• Proficient computer skills, including word processing, spreadsheets, and email management.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and problem-solving abilities.
• Flexibility and adaptability to handle unexpected changes and challenges.
• Professionalism, integrity, and a proactive approach to work.
• Willing to relocate to Surakarta City