Head of Accountant and Finance

Position: Head of Finance & Accounting
Department: Finance
Reports To: Managing Director / Owners
Location: Hookah Habibi – Jakarta (Kuningan & Kemang)

Job Description

Head of Finance & Accounting

Position Summary

The Head of Finance & Accounting is responsible for overseeing all financial operations of Hookah Habibi, ensuring accurate financial reporting, strong internal controls, budgeting, cash flow management, taxation, compliance, payroll, and business profitability.

This role will work closely with management to provide strategic financial insights while ensuring all financial activities comply with Indonesian accounting standards and government regulations.

Key Responsibilities

1. Financial Management

• Lead and manage the entire finance and accounting department.

• Prepare monthly, quarterly and annual financial statements.

• Ensure accuracy of Profit & Loss, Balance Sheet and Cash Flow reports.

• Monitor business profitability across all branches.

• Analyse financial performance and recommend improvements.

2. Budgeting & Forecasting

• Prepare annual operating budgets.

• Monitor actual performance against budgets.

• Forecast revenue, expenses and cash requirements.

• Recommend cost-saving initiatives.

3. Cash Flow Management

• Monitor daily cash positions.

• Manage working capital.

• Ensure sufficient liquidity.

• Approve payment schedules.

• Forecast future cash flow requirements.

4. Accounting Operations

Oversee:

• Accounts Payable

• Accounts Receivable

• General Ledger

• Bank Reconciliation

• Journal Entries

• Fixed Assets

• Inventory Valuation

• Cost Accounting

Ensure all transactions are accurately recorded.

5. Internal Controls

Develop and maintain strong financial controls including:

• Cash handling procedures

• Expense approvals

• Purchase approvals

• Inventory controls

• Asset management

• Fraud prevention

• Segregation of duties

Conduct regular internal audits.

6. Taxation & Compliance

Responsible for:

• Corporate Tax

• VAT (PPN)

• Withholding Tax

• Payroll Tax (PPh 21)

• Annual Tax Returns

• Monthly Tax Reporting

Ensure full compliance with Indonesian tax regulations.

Liaise with external tax consultants when required.

7. Payroll

Oversee payroll processing ensuring:

• Salary accuracy

• Overtime calculations

• BPJS

• Tax deductions

• Bonuses

• Leave balances

8. Inventory & Cost Control

Monitor:

• Food Cost

• Beverage Cost

• Shisha Cost

• Wastage

• Stock Variances

Implement systems to minimise inventory loss.

9. Financial Analysis

Provide management with:

• Sales Analysis

• Branch Performance

• Cost Analysis

• Profitability Reports

• KPI Reports

• Margin Analysis

• Return on Investment (ROI)

Support strategic business decisions with financial insights.

10. Banking & Treasury

Maintain relationships with:

• Banks

• Auditors

• Tax Authorities

• Government Agencies

• External Consultants

Manage:

• Bank facilities

• Loan repayments

• Bank reconciliations

• Foreign currency transactions (if applicable)

11. Audit

Coordinate:

• Internal Audits

• External Audits

• Financial Reviews

• Compliance Audits

Ensure all audit recommendations are implemented.

12. Team Leadership

• Lead the finance department.

• Train and mentor finance staff.

• Set KPIs.

• Conduct performance reviews.

• Develop Standard Operating Procedures (SOPs).

Key Performance Indicators (KPIs)

• Monthly financial reports submitted by the 5th working day.

• 100% compliance with tax lodgements.

• Cash flow forecast accuracy above 95%.

• Inventory variance below 1%.

• Zero unexplained cash shortages.

• Payroll processed accurately and on time.

• Budget variance maintained within approved limits.

• Successful completion of internal and external audits.

• Reduction in unnecessary operating costs.

• Timely collection of receivables and management of payables.

Required Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field.

• CPA, CA, or equivalent professional qualification is preferred.

• Minimum 5 years of experience in finance management.

• At least 3 years in a leadership role.

• Experience in hospitality, restaurants, cafés, or multi-branch operations is highly preferred.

• Strong knowledge of Indonesian Financial Accounting Standards (PSAK), taxation, and labour regulations.

Technical Skills

• Advanced Microsoft Excel.

• Accounting software (Accurate, Jurnal, SAP, Xero, or equivalent).

• Financial modelling and forecasting.

• Budget preparation.

• Inventory costing.

• Tax reporting.

• Payroll systems.

• Data analysis and dashboard reporting.

Leadership Competencies

• Strong analytical and problem-solving skills.

• High integrity and confidentiality.

• Excellent communication and negotiation skills.

• Strategic thinking with commercial awareness.

• Ability to work under pressure and meet deadlines.

• Strong attention to detail.

• Proven leadership and team management capabilities.

Reporting Responsibilities

Prepare and present:

• Daily Cash Position Report

• Weekly Sales Performance Report

• Monthly Profit & Loss Statement

• Balance Sheet

• Cash Flow Statement

• Budget vs Actual Analysis

• Branch Performance Reports

• Food Cost Analysis

• Beverage Cost Analysis

• Shisha Cost Analysis

• Payroll Summary

• Tax Compliance Report

• Executive Financial Dashboard

Authority

The Head of Finance & Accounting has authority to:

• Approve finance-related transactions within delegated limits.

• Recommend cost optimisation initiatives.

• Establish and enforce financial policies and controls.

• Coordinate with external auditors, banks, and tax consultants.

• Supervise and evaluate finance department staff.

• Escalate significant financial risks or irregularities directly to the Managing Director and Owners.

This job description is well suited to a growing multi-branch hospitality business like Hookah Habibi, balancing strategic financial leadership with hands-on operational oversight.