Secretary

Role Overview

Calooy Construction is seeking a highly organized, proactive Admin Secretary to act as the administrative backbone of our project operations. In this role, you will bridge the gap between our site engineers, field personnel, subcontractors, and suppliers. The ideal candidate thrives in a fast-paced construction environment and can seamlessly juggle procurement, document control, payroll, and daily administrative support.

Key Responsibilities

Site Support & Procurement

• Handle Site Requests: Act as the primary point of contact for Site Engineers requesting materials, equipment, and consumables.
• Supplier & Subcontractor Coordination: Facilitate direct communication with suppliers and subcontractors. Place orders based on engineer requests, track deliveries, and ensure materials arrive on site on schedule.
• Equipment Inventory: Maintain an accurate, up-to-date inventory of all construction equipment and tools. Track equipment assignments, condition, and maintenance schedules.

Document Control & Administration

• Document Management: Act as the central Document Controller for the project. Organize, file, and secure all critical project documents, including blueprints, permits, contracts, RFIs, and delivery receipts.
• Communication Hub: Manage incoming and outgoing project communications, including drafting basic professional emails, memos, and transmittals.
• Scheduling: Maintain project calendars, schedule site meetings, and coordinate logistics for the engineering team.

Timekeeping & Payroll

• Onsite Payroll: Collect, verify, and process Daily Time Records (DTRs) for all onsite employees and laborers to ensure accurate and timely payroll disbursement.