Export-Import & Logistics Coordinator

About the Role

We are looking for an experienced Export-Import & Logistics Coordinator to independently manage all customs documentation, freight coordination, and foreign vendor communication. This role requires someone who can handle the full import cycle — from vendor follow-up overseas to goods receipt in Indonesia — as well as all export documentation requirements.

Key Responsibilities:

• Manage all export and import documentation including Commercial Invoices, Packing Lists, Bills of Lading, and related customs documents

• Prepare and submit Certificate of Origin (COO) for export shipments; request and follow up on COO for import shipments

• Coordinate with freight forwarders and shipping lines for booking, scheduling, and shipment tracking

• Actively communicate with foreign vendors regarding production lead times, shipment readiness, shipping documents, and delivery status — through to arrival of goods in Indonesia

• Obtain and compare freight quotes from forwarders

• Coordinate internally with the Costing/Finance team on landed costs and import duty matters

• Monitor shipping schedules and proactively flag any delays or discrepancies

• Maintain organized records of all shipping documents and customs filings
  

Requirements:

• Minimum D3/S1 in International Trade, Logistics, Business Administration, or equivalent

• Minimum 2 years experience in an export-import or freight/logistics coordination role

• Solid understanding of Indonesian customs procedures for both import and export

• Proficient in English — written and verbal — for daily communication with foreign vendors and freight forwarders (mandatory)

• Familiar with Incoterms, HS codes, and standard trade documentation

• Proficient in Microsoft Office; experience with logistics or ERP software is a plus

• Detail-oriented, proactive, and able to manage multiple active shipments simultaneously