Marine Assistant (Ship Manager)

1. Marine / QHSE

• Directly support Marine Manager & Superintendents in Vessel Operations
• Manage and maintain up to date marine documentation and filing system
• Summarize fleet ships monthly / quarterly reports and records as required

- Assist to monitor the Fleet KPI.

• Format and send circulars / alerts & best practice to ships. Follow up with vessels to receive feedback. Compile and assist Marine Manager/DPA for summarizing and analyze data
• Download and promulgate Flag circulars to vessels and upload in System and keep it up to date
• Monitor drug and alcohol test fleet wide validity and arrange tests accordingly (involving liaising with contractor, agents etc for smooth and timely co-ordination
• Record and maintain weekly and monthly meeting minutes
• Payment Arrangement (Management Company invoice) and following up
• Assist in organizing documents required by TMSA

2. Security

• Liaise with CSO for monitoring security threats and communicate with vessels
• Format and send security circulars and alerts to ships
• Arrange armed guards for vessels transiting in the High Risk Areas
• Complete security related questionnaire required by charterer
• Liaise with legal department for AWRP and K&R insurance arrangement, etc and input in system as required

- Payment Arrangement for Security

3. Vetting

- Maintain Q88 database

• Send Q88 offline questionnaire for updating twice a month or as required

4. All other day to day works, and assist in other administrative matters as and when directed

Requirements:

• Diploma / Degree in related studies with minimum 2 years experience.
• Excellent knowledge of shipping operations.
• Able to work in a team environment independently with minimum supervision.

Originally posted on Himalayas