Administration Assistant(Fluent in English&Chinese)

About the role
We are looking for a dedicated and organised Administration Assistant with fluency in Mandarin, English, and Indonesian to join our team in Tangerang District, Banten on a full‑time basis. You will be the backbone of our office, ensuring smooth daily operations while serving as a key bridge between our Chinese‑speaking management, Indonesian staff, and English‑speaking partners. Your trilingual ability will be essential for handling cross‑border correspondence, translating documents, and facilitating meetings.

Key responsibilities

• Manage filing systems (physical & digital) and ensure documents are properly organised, stored, and easily retrievable.

• Handle trilingual correspondence – sort incoming/outgoing mail, emails, and calls in Mandarin, English, and Indonesian; redirect to appropriate departments.

• Prepare and process administrative documents (reports, memos, letters, forms) in all three languages as needed.

• Schedule meetings, manage calendars, book meeting rooms, and provide interpretation support during cross‑lingual meetings.

• Maintain office supplies inventory and place orders to ensure adequate stock.

• Support organisation of office events, meetings, and conferences – including preparing bilingual/multilingual materials.

• Provide general administrative support to various departments – especially assisting Chinese‑speaking managers with Indonesian administrative procedures.

• Perform data entry and maintain accurate records in office systems.

• Greet visitors and handle reception duties – able to welcome Chinese, local, and international guests in their preferred language.

• Perform basic bookkeeping or finance administration tasks if required (beneficial but not mandatory).

What we‘re looking for

• Education: Bachelor’s degree or above.

• Language (mandatory):

  • Mandarin Chinese: HSK 4 or above (or native/business fluent) – able to write emails, translate simple documents, and interpret daily conversations.

  • English: Fluent – able to handle email correspondence and basic reporting.

  • Indonesian: Fluent (native or near‑native) – essential for dealing with local vendors, government paperwork, and staff.

• Experience: Proven experience in an administrative/office support role, preferably in a bilingual or multicultural environment.

• Software skills: Proficient in Microsoft Office (Word, Excel, Outlook) and office management software.

• Soft skills: Excellent organisation, multitasking, attention to detail, reliability, and a proactive problem‑solving attitude.

• Bonus points: Experience with basic bookkeeping, familiarity with office equipment (photocopiers, printers, telephone systems), or prior work in a Chinese‑Indonesian joint venture.

Additional notes

• Location: Tangerang District

• Working hours: Full‑time, Monday–Friday, 9:00-18:00.

• Legal compliance: Contract will be in Indonesian language; BPJS employment & health insurance provided