PMO PIC / Secretary (Mandarin Speaker)

About the role

This is an administrative and secretarial support position providing daily support to management, handling office administration, document management, and coordination across multiple operational areas including housing rental management, company vehicles, and staff communication.

Key responsibilities

• Provide daily secretarial and administrative support to management

• Review, verify, and organize project reimbursement documents and invoices to ensure compliance and accuracy

• Assist in housing rental management, including contract coordination, lease tracking, and payment follow-up

• Manage company vehicles, including scheduling, driver coordination, and usage records

• Handle general office administration, such as office supplies procurement, office maintenance, and logistics coordination

• Support communication and translation between Chinese and local Indonesian staff (both verbal and written)

• Organize meetings, prepare meeting minutes, and follow up on action items

• Complete other tasks assigned by management

About you

• Bachelor's degree or above (major in Administration, Business, or Languages is preferred)

• Proficient in Chinese (listening, speaking, reading, and writing), with strong bilingual communication skills (Chinese–Indonesian)

• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)

• Strong organizational, coordination, and execution skills; detail-oriented and responsible

• Prior experience in administration, secretarial, or related roles is preferred

• Basic knowledge of finance processes (e.g., invoice checking, reimbursement procedures) and warehouse management experience is a plus

• High level of integrity and confidentiality

• In good health and able to handle multitasking and work under pressure, with flexibility for overtime when required