Procurement Officer – Spare Parts (Heavy Equipment Industry)

Responsibilities

• Plan and execute the procurement of spare parts, components, and materials for heavy equipment (e.g., excavators, loaders, dump trucks, cranes).

• Identify, evaluate, and develop qualified suppliers and vendors to ensure reliable supply and cost efficiency.

• Conduct price negotiations, quotation comparisons, and supplier evaluations to achieve the best value.

• Prepare and manage purchase orders (POs), contracts, and documentation according to company policies.

• Monitor inventory levels and coordinate with warehouse teams to ensure optimal stock availability.

• Track and follow up on delivery schedules, ensuring on-time arrival and resolving any logistics or quality issues.

• Coordinate with the warehouse and mechanic teams to confirm technical specifications and part compatibility.

• Conduct market research to stay updated on price trends, new suppliers, and product developments.

• Maintain accurate procurement records, reports, and supplier performance evaluations.

• Ensure all purchasing activities comply with company procurement policies and safety standards.

Qualifications

• Bachelor’s degree in Engineering (Mechanical, Industrial, or related field), Supply Chain Management, or Business Administration.

• Candidates who are proficient in Mandarin will be given preference

• Minimum 1–3 years of experience in procurement or purchasing, preferably in the heavy equipment, mining, or construction industry.

• Experience handling spare parts procurement for brands such as Caterpillar, Komatsu, Hitachi, or Volvo is highly advantageous.

• Strong understanding of heavy equipment components, spare parts specifications, and maintenance requirements.

• Proficient in procurement systems or ERP software (e.g., Odoo, SAP, Oracle, Microsoft Dynamics, Accurate, or equivalent).

• Good negotiation, communication, and vendor management skills.

• Strong analytical and cost-control abilities.

• Familiar with import/export procedures, customs regulations, and logistics coordination (preferred).

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Detail-oriented, proactive, and organized.

• Strong sense of integrity, accountability, and urgency.

• Able to work effectively under pressure and meet tight deadlines.

• Team player with good interpersonal and coordination skills.