Finance Staff

Job Summary

Responsible for managing day-to-day finance operations, particularly Accounts Payable (AP), Accounts Receivable (AR), billing, collection, and cash flow monitoring, while ensuring accurate, timely, and compliant financial transactions and records.

Key Responsibilities

1. Accounts Payable (AP)

• Manage and monitor company accounts payable transactions.
• Verify invoices, supporting documents, and payment requests for accuracy and completeness.
• Prepare payment schedules and ensure payments are made accurately and on time.
• Perform vendor reconciliation and resolve discrepancies related to invoices or payments.
• Maintain proper documentation and records of AP transactions.
• Monitor outstanding payables and upcoming payment obligations.

2. Accounts Receivable (AR) & Billing

• Prepare and issue invoices to customers accurately and on time.
• Monitor outstanding receivables and maintain an updated AR aging report.
• Perform customer account reconciliation and resolve billing discrepancies.
• Ensure all customer payments are properly recorded and allocated.
• Coordinate with internal teams to ensure billing information and supporting documents are complete.

3. Collection / Account Receivable Follow-Up

• Conduct regular follow-up with customers regarding outstanding invoices and overdue payments.
• Maintain a collection schedule and prioritize overdue accounts.
• Communicate with customers regarding payment status, discrepancies, and payment commitments.
• Coordinate with Sales/Account Management regarding overdue accounts and collection issues.
• Escalate long-outstanding receivables to management when necessary.
• Prepare regular collection and AR aging reports for management.

4. Finance Operations

• Monitor daily cash inflow and outflow.
• Assist in preparing cash flow projections and payment planning.
• Perform bank reconciliation and ensure financial transactions are properly recorded.
• Support month-end closing activities and ensure all finance transactions are recorded accurately.
• Assist in preparing financial reports and management reports.

5. Internal Control & Compliance

• Ensure finance transactions comply with company policies and procedures.
• Maintain proper documentation for audit and financial reporting purposes.
• Support internal and external audit processes when required.
• Identify discrepancies or potential financial risks and coordinate appropriate corrective actions.

6. Coordination & Reporting

• Coordinate with Accounting, Tax, Sales, and other departments regarding finance-related matters.
• Prepare periodic reports including AP Aging, AR Aging, Collection Report, Cash Flow, and Payment Schedule.
• Provide analysis and updates regarding outstanding receivables, overdue payments, and cash position to management.
• Support process improvement initiatives within the Finance function.