HRIS & Recruitment Senior Specialist

Key Responsibilities 

HRIS & HR Operations

• Manage and maintain HRIS systems, including Talenta and Oracle, ensuring accurate and up-to-date employee data.

• Manage end-to-end HRIS processes, including attendance, leave, overtime, employee movement, employee master data, and other HR transactions.

• Manage and maintain employee records, HR documentation, and employment-related data.

• Prepare and administer Warning Letters (SP) and other employee disciplinary documentation in accordance with company policies.

• Support the Payroll Team by ensuring the accuracy and completeness of attendance, overtime, leave, employee data, and other payroll-related inputs.

• Prepare and maintain HR reports and dashboards, providing accurate data and insights to support HR management decisions.

• Identify HRIS/process issues and coordinate with relevant teams or system providers to ensure timely resolution.

• Ensure HR data accuracy, confidentiality, and compliance with company policies and applicable regulations.

Recruitment

• Manage end-to-end recruitment for Operations, with a strong focus on mass hiring and Mandarin-speaking talent.

• Handle the full recruitment cycle, from manpower planning, sourcing, screening, interview coordination, assessment, offering, negotiation, and onboarding.

• Develop and maintain recruitment channels to support high-volume hiring requirements.

• Manage relationships with recruitment vendors, agencies, job portals, and other hiring channels.

• Monitor recruitment performance and optimize hiring channels based on cost, quality, hiring speed, and conversion rate.

• Prepare and maintain recruitment reports, including hiring progress, recruitment funnel, hiring achievement, time-to-fill, and recruitment costs.

• Monitor and manage the recruitment budget to ensure effective and efficient utilization.

• Identify recruitment trends and provide data-driven recommendations to improve recruitment efficiency and hiring outcomes.
  

Qualifications

• Minimum 8 years of experience in HR, with strong hands-on experience in HRIS management and recruitment.

• Proven experience managing Talenta and Oracle HRIS, including employee data, attendance, leave, overtime, and HR transactions.

• Strong experience in end-to-end recruitment, particularly mass recruitment for Operations and recruiting Mandarin-speaking candidates is highly preferred.

• Strong understanding of HR operations, HR administration, HRIS, and recruitment processes.

• Strong attention to detail with high accuracy in handling HR data and documentation.

• Strong analytical and problem-solving skills with a data-driven approach.

• Good communication and stakeholder management skills.

• Able to communicate in English, both written and spoken.

• Willing to be based in Tangerang.