Executive Office & Policy Affairs Manager

[13.57, 10/8/2026] Sonia Adriaty: WE ARE HIRING

Executive Office & Policy Affairs Manager

Indonesian Industrial Estates Association (HKI)

The Indonesian Industrial Estates Association (HKI) is the leading organization representing industrial estate developers and operators across Indonesia. As a strategic partner to the Government of Indonesia, HKI plays a pivotal role in advancing competitive, sustainable, and investment-driven industrial estate development while supporting national industrial policy and economic growth.

We are seeking a highly motivated, strategic, and professional individual to join our team as Executive Office & Policy Affairs Manager.

Reporting directly to the Executive Director of HKI and dotted line to Chairman, General Secretary and General Finance. This position serves as the strategic coordination hub of the Association. The successful candidate will oversee executive office operations, support policy development and advocacy initiatives, coordinate high-level stakeholder engagement, and strengthen organizational governance to ensure the effective implementation of HKI's strategic priorities.

This is a unique opportunity to work closely with government leaders, business executives, investors, development partners, and industry stakeholders in shaping Indonesia's industrial development agenda.

Key Responsibilities

Executive Office Management

- Manage the daily operations of the HKI Executive Office and Secretariat.

- Coordinate the HKI Officials and Organization's calendar, meetings, official correspondence, business travel, and executive engagements.

- Prepare executive reports, presentations, meeting agendas, briefing papers, minutes of meetings, and strategic documents.

- Monitor follow-up actions arising from Board meetings, executive decisions, and organizational priorities.

Policy & Government Affairs

- Support the preparation of policy briefs, position papers, speeches, and strategic recommendations.

- Monitor and analyze developments in public policy, legislation, and regulations related to industrial estates, investment, infrastructure, sustainability, and industrial development.

- Conduct policy research and synthesize information to support organizational decision-making.

- Coordinate policy discussions and consultations with relevant government institutions and strategic partners.

Stakeholder Engagement

- Maintain productive relationships with ministries, government agencies, HKI members, business associations, investors, chambers of commerce, development partners, and other strategic stakeholders.

- Coordinate official communications and external engagements on behalf of the Chairman and the Association.

- Support partnership development and collaborative initiatives with public and private sector organizations.

Organizational Governance & Strategic Coordination

- Coordinate cross-functional initiatives among HKI committees and working groups.

- Support organizational planning, strategic initiatives, and governance processes.

- Maintain proper documentation and records of strategic organizational activities.

- Ensure effective coordination across internal and external stakeholders.

Events & Strategic Programs

- Coordinate conferences, seminars, business forums, official visits, board meetings, and national or international events organized by HKI.

- Support the execution of strategic programs that enhance HKI's role as Indonesia's leading industrial estate association.

Qualifications

- Bachelor's degree in Business Administration, Management, Public Policy, Economics, Law, Communications, International Relations, Secretarial Studies, or other relevant disciplines.

- Minimum 3–5 years of professional experience in Executive Office, Executive Assistant, Government Relations, Public Policy, Corporate Affairs, Secretariat Management, Business Association, or similar strategic roles.

- Excellent written and verbal communication skills in both Bahasa Indonesia and English.

- Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.

- Excellent drafting skills for executive correspondence, reports, policy papers, presentations, and meeting documentation.

- Strong analytical and research capabilities, particularly in public policy and regulatory affairs.

- Demonstrated knowledge of Indonesian government institutions, policy-making processes, investment policies, industrial development, infrastructure, and stakeholder engagement.

- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration platforms.

- High integrity, professionalism, discretion, and the ability to handle confidential information.

- Self-motivated, proactive, adaptable, detail-oriented, and capable of working independently as well as collaboratively.

Core Competencies

- Strategic Thinking

- Executive Communication

- Government Relations

- Public Policy Analysis

- Stakeholder Management

- Project Coordination

- Organizational Governance

- Business Writing & Presentation

- Problem Solving

- Relationship Building

- Time Management

- Professional Integrity

Why Join HKI ?

Joining HKI offers a unique opportunity to contribute to Indonesia's industrial transformation by working at the intersection of government, industry, and investment.

You will collaborate with national policymakers, leading industrial estate developers, domestic and international investors, and strategic partners while playing a meaningful role in supporting sustainable economic development.

Employment Details

Position : Executive Office & Policy Affairs Manager

Reports To : Executive Director HKI

Employment Type : Full-Time

Location : Jakarta, Indonesia

How to Apply

Interested candidates are invited to submit the following documents:

- Curriculum Vitae (CV)

- Cover Letter

- Recent Photograph

- Portfolio (will be an advantage)

Please submit your application with the subject:

Executive Office & Policy Affairs Manager – Full Name

Only shortlisted candidates will be contacted for further recruitment processes.

Sonia Adriaty: WE ARE HIRING