Accounting Manager

DETAILED RESPONSIBILITIES:

Reports

• Prepare monthly financial statements with complete schedules and subsidiaries:

o Profit & Loss

o Balance Sheet

o Statement of Cash Flow

o Changes in Retained Earnings

• Coordinate with Immediate Superior for monthly advice related to financial

statements

• Submit reports to the Senior Finance Manager for review before releasing the final

report

• Print final copy for filing for future reference and audit

• Submit weekly payable and receivable monitoring to Immediate Superior

• Submit to the Immediate Superior any other requested reports

Payables

• Process payables within due dates and submit to Treasury for payment

• Validate vendor invoices for authenticity, accuracy, and completeness before payment

• Monitor AP aging and escalate long-outstanding items

• Ensure proper approval routing and supporting documentation for every payment

• Ensure proper recording of all expenses and validate supporting documents

• Ensure timely and accurate accruals for all expenses

• Follow up invoices with vendors who irregularly submit invoices

• Require explanation attachments for payments with penalties

Sales and Collection

• Validate daily sales reports from stores, ORA, bulk orders, commissary, and other

channels

• Ensure all sales are recorded across channels: Store Sales; Outside Restaurant

Activity (ORA); Bulk Orders; Commissary Sales; Other Sales

• Review GL entries for correctness, completeness, and compliance with accounting

policies

• Ensure cash deposits are made within a reasonable period

• Ensure card issuers remit debit/credit collections timely

• Ensure e-wallet providers remit e-wallet collections timely

• Ensure aggregators remit proceeds on schedule

• Ensure gift certificate payments are uploaded in OSS and original certificates are sent

to Corporate for SPAVI claims

• Issue monthly statements of accounts for outstanding collectibles

• Coordinate with SPAVI for other collectibles and follow up until remitted

• Upload to mall portal sales information for purposes of percentage rental calculation

Food Cost and Inventory

• Compare actual food cost vs. theoretical on a regular basis and investigate variances

• Validate ending inventory to prevent negative variances

• Oversee commissary costing and maintain accurate cost sheets

• Coordinate with operations on inventory movements and variance explanations

• Implement controls to ensure inventory records support financial statements

Reconciliation

• Ensure inter-company reconciliations are done

• Perform bank reconciliations

Documentation & Filing

• Follow up store submission of bulk order contracts to Corporate

• Follow up ORA documents (P&L, projections, inventory movements) from store

• Ensure commissary deliveries are supported by delivery receipts

• Maintain organized filing of sales, payments, receipts, and journal vouchers

documents

• File policies and procedures

• File lease agreements and contracts as basis for payments and collections

• File copy of monthly financial statement

• File audit reports

• Transfer older files to Lembaga for archiving

• Ensure all sales not passing through POS are supported by official receipts

Coordination

• Be proactive in coordinating with other departments and stores in resolving issues

• Coordinate with other managers

• Be mindful of protocols

• Attend regular meetings called by the Immediate Superior together with Treasury

Supervisor, Compliance Officer and Business Development Manager

• Issue incident report(s) and submit to HR Department for anything that requires an

incident report

Deadlines

• Complete financial statements and schedules within agreed timelines

o Internal submission: every 15th

o SPAVI submission: every 21st

• Enforce cross-department deadlines to protect financial statement timelines

• Track and report missed deadlines and escalate issues to Immediate Superior

• Maintain a calendar of recurring deliverables and filing requirements

System Improvement

• Recommend process improvements to streamline accounting workflows, reduce

errors

• Assist or coordinate with the person in charge of rollout for new systems for faster

and proper implementation

• Do not fully rely on the franchisor’s system

Supervision and Team Leadership

• Directly supervise Payables, Receivables, and Food Cost staffs

• Set clear daily, weekly, and monthly deliverables

• Coach team members to improve accuracy, timeliness, and accountability

• Enforce discipline in validation, documentation, reconciliation, and reporting

• Conduct regular weekly or bi-weekly meetings to monitor workloads and progress

• Monitor staff movements; ensure no staff leave site without permission

QUALIFICATIONS:

• Graduate of BS Accountancy
• Certified Public Accountant (CPA) or equivalent certification preferred.
• Preferrable have at least 10 years of working experience in accounting and finance, with 5 years in managerial role.
• Proficient in excel and accounting software
• Strong analytical and leadership skills
• Has knowledge in on POS & inventory accounting
• Excellent in communication skills, both written and verbal.
• Willing to work onsite (Mon-Fri)
• Amenable to work at Greenhills San Juan City.
• Can start immediately.