Logistics Specialist

Job Qualifications:

• Bachelor's Degree in any course
• At least 1-2 years of relevant experience in logistics, encompassing both warehousing and transport/distribution functions
• Experience in FMCG, trading, or distribution industries is preferred
• Working knowledge of Warehouse Management Systems (WMS) or Enterprise Resource Planning (ERP) is a plus
• Familiarity with import documentation, customs procedures, and freight forwarding processes
• Proficiency in Microsoft Excel and other relevant office applications
• Strong organizational, analytical, and problem-solving skills
• Willingness to conduct on-site visits to warehouses and transport hubs as required
• Willing to work in BGC (Hybrid);
• Willing to work with either (8am – 5pm) or (9am – 6pm), Mon – Fri

Job Description:

Import and Freight Coordination

• Coordinate with freight forwarders, customs brokers, and shipping lines to monitor inbound container shipments from point of origin to port and warehouse
• Facilitate timely customs clearance and ensure accuracy of required documentation, including import permits, bills of lading, and commercial invoices
• Plan warehouse receiving schedules in alignment with vessel and container arrival timelines

Warehouse Operations

• Oversee the receiving, storage, and order-picking process, applying FEFO/FIFO inventory principles appropriate to imported food and beverage products
• Conduct regular inventory audits and cycle counts, and investigate and resolve discrepancies
• Monitor stock levels to prevent shortages or overstocking, taking import lead times into consideration
• Ensure compliance with storage, handling, and safety standards to preserve product quality

Transport and Distribution

• Plan and manage delivery schedules in coordination with third-party logistics (3PL) providers and contracted haulers
• Monitor shipments in transit and proactively address delays to ensure on-time delivery
• Negotiate freight costs and monitor carrier performance
• Prepare and process shipping documentation, including waybills, delivery receipts, and invoices
• Identify opportunities for route optimization and shipment consolidation to improve cost efficiency

Cross-Functional Coordination and Reporting

• Coordinate with the Sales and Customer Service teams to align on order fulfillment priorities
• Prepare regular reports on key logistics performance indicators, including delivery performance, order accuracy, import lead times, and shipping costs
• Identify process inefficiencies and recommend improvements to logistics operations