Operation Specialist Job Opening (Makati)

O?peration Specialist

Job Responsibilities

1. Inventory Management: Perform daily stock counts, record all stock inbound and outbound, and verify inventory data for dental supplies and equipment. Maintain precise and up-to-date inventory records to ensure physical stock matches digital logs. Promptly report stock shortages, slow-moving goods and inventory issues.

2. Delivery Coordination: Arrange daily order deliveries and coordinate with in-house delivery personnel for efficient route planning and order dispatch. Utilize Lalamove for overflow orders during peak periods, monitor delivery status, resolve delivery issues, and guarantee timely order completion for all clients.

3. Operational Coordination: Serve as the key link among sales, warehouse and logistics teams. Follow up on daily sales orders, update stock availability and delivery progress in real time, and ensure smooth day-to-day business operations.

4. Data Handling & Process Improvement: Compile, organize and file daily inventory, order and delivery data using office tools. Regularly assess existing workflows, and actively improve stocktaking, delivery scheduling and record-keeping processes — prioritizing accuracy while boosting overall team efficiency.

5. Assist with other operational tasks and ad-hoc duties assigned by the supervisor.

Job Requirements

Core Personal Attributes (Non-Negotiable)

1. Honest, dependable, hardworking and grounded. Possess a strong work ethic and full sense of responsibility. Willing to take ownership of tasks without excuses, delays or avoidance of work.

2. Fully committed to work with critical thinking skills. Not just task-oriented; able to spot workflow gaps, summarize work experience, and continuously improve work methods while maintaining high accuracy standards.

3. Great multi-tasking, coordination and execution skills with strong attention to detail. Able to manage inventory checks, delivery arrangements and data sorting efficiently under daily workload pressure.

Technical Skills

1. Computer-literate with excellent command of standard office software, especially advanced Microsoft Excel skills. Able to perform data entry, filtering, analysis, report creation and daily inventory record maintenance independently.

2. Familiar with general office administration work, with solid skills in document organization and data filing.

Other Requirements

1. No prior dental or trading industry experience required. We value positive attitude, coachability and eagerness to learn.

2. Comfortable with a fast-paced startup working environment and willing to grow long-term with the company.

Job Benefits

1. Positive and casual team culture with zero office politics. We reward hard work and provide clear personal growth opportunities.

2. Stable and sustainable business model. Supported by reliable China supply chains, our dental product business has consistent local market demand.

3. Full exposure to end-to-end business operations (trading, warehousing, logistics), helping you build comprehensive operational experience.

Salary & Benefits

1. Salary: Negotiable. Compensation is based on candidate’s experience and competency, with higher pay for outstanding performers.

2. Benefits: Permanent stable position, friendly work environment, paid leaves, holiday perks, and team performance incentives.

We will review applications and schedule interviews promptly. We are looking forward to hiring dedicated and growth-oriented candidates to join our team!