Lease Admin - BSD & Jakarta

Job Descriptions:

• Prepare and administer leasing documents, including lease agreements, renewal agreements, amendments, and other supporting documents.

• Maintain complete and ensure lease documentation, contract history, renewal schedules, and tenant records in both physical and digital filing systems are complies with company policies, procedures, and applicable regulations.

• Support the Leasing team with internal administrative tasks, memo, presentation and data.

• Manage and monitor lease administration trackers, including contract status, lease renewal, security deposits, fit-out hand over, and other key leasing milestones.

• Prepare regular leasing administration reports, occupancy data, and other reports required by management.

• Coordinate with internal departments such as Legal, Finance, Property Management, and Operations to facilitate the leasing administration process.

• Continuously improve filing systems, administrative processes, and data accuracy to enhance operational efficiency.

Job Qualifications:

• Bachelor's Degree (S1) in Accounting, Information Systems, Statistics, Data Analytics, Computer Science, Mathematics, or other related disciplines.

• Minimum 1–2 years of experience in administrative roles, preferably in leasing, property management, real estate, shopping malls, or commercial property.

• Strong administrative and document management skills with excellent attention to detail.

• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

• Experience in handling contracts, document filing systems, and administrative reporting is preferred.

• Good analytical skills with the ability to organize and maintain large volumes of data accurately.

• Strong communication and coordination skills to work effectively with multiple internal stakeholders.

• Able to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.

• Familiarity with ERP systems (e.g., SAP HANA, Yardi, MRI, or similar property management systems).

• Willing to be placed in BSD City / North Jakarta.