General Affair

General Affairs Officer

Location: South Jakarta

Employment Type: Full-Time

About the Role

We are looking for a proactive and organized General Affairs Officer to oversee office operations and ensure a safe, efficient, and well-maintained working environment. The ideal candidate will have experience in procurement, vendor management, facility maintenance, and office administration, while providing excellent support to internal stakeholders.

Key Responsibilities

Office & Facility Management

• Manage daily office operations and administrative requirements.
• Ensure office facilities are properly maintained and operational.
• Coordinate building maintenance, repairs, and improvement projects.
• Monitor office supplies and operational needs.

Vendor & Procurement Management

• Source, evaluate, and negotiate with vendors and suppliers.
• Maintain and update vendor databases and approved vendor lists.
• Manage procurement processes, including obtaining quotations, purchase requests, and purchase orders.
• Monitor vendor performance and ensure service quality standards are met.
• Build and maintain strong relationships with vendors and service providers.

General Administration

• Handle company correspondence, official letters, permits, and administrative documentation.
• Maintain accurate records and filing systems.
• Coordinate with external parties, building management, and service providers as required.

Team Supervision

• Supervise Office Boys (OB) and ensure office cleanliness and housekeeping standards are maintained.
• Monitor and coordinate daily support staff activities.
  

Requirements

• Bachelor's Degree in Business Administration, Management, Procurement, or a related field.
• Minimum 2 years of experience in General Affairs, Procurement, Office Administration, or Facilities Management.
• Proven experience handling procurement and vendor management processes.
• Fluent in both written and spoken English.
• Tech-savvy with strong proficiency in: Microsoft Office (Excel, Word, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive)
• Strong negotiation and vendor management skills.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Detail-oriented with good problem-solving capabilities.
• Able to work independently and manage multiple priorities.

Preferred Qualifications

• Experience managing office facilities and building maintenance.
• Familiarity with procurement procedures and cost control.
• Experience supervising support staff or outsourced service providers.
  

What We Offer

Competitive salary package

Professional development opportunities

Dynamic and collaborative work environment

Opportunity to contribute to a growing organization