Executive Assistant to the Principals

Position Overview

The Executive Assistant plays a key role in keeping senior leadership and business operations organized, efficient, and on track. This position goes beyond traditional administrative support by coordinating priorities, maintaining systems and documentation, managing follow-up, and supporting cross-functional projects. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable creating structure in a dynamic environment.

Key Responsibilities

Provide day-to-day administrative support to senior leadership.
Manage calendars, meeting preparation, scheduling, and follow-up items.
Coordinate and maintain contracts, business records, and important documentation.
Develop and maintain organizational systems, filing structures, and administrative processes.
Assist with creating, documenting, and implementing standard operating procedures (SOPs).
Maintain CRM data and support ongoing system organization and accuracy.
Coordinate with internal teams, vendors, and external partners to keep projects on track.
Support marketing and branding initiatives by coordinating with outside service providers.
Track deadlines, renewals, recurring priorities, and administrative action items.

Qualifications

Previous experience as an Executive Assistant, Administrative Manager, Office Manager, or in a similar role supporting senior leadership.
Excellent organizational, prioritization, and time-management skills.
Strong written and verbal communication abilities.
High level of professionalism and discretion when handling confidential information.
Ability to manage multiple tasks in a fast-paced and evolving environment.
Proficiency with Microsoft Office, Google Workspace, CRM systems, and document-management tools.
Strong attention to detail and a commitment to process improvement.
Ability to work independently while maintaining clear communication with leadership and stakeholders.

Preferred Qualifications

Experience supporting executives, founders, owners, or senior leadership teams.
Background in commercial real estate, hospitality, construction, professional services, or a related environment.
Experience creating administrative systems, documentation standards, or workflow processes.

What We're Looking For

A proactive professional who anticipates needs and closes follow-up items.
Someone who enjoys organizing information, processes, files, and projects.
A dependable individual with strong judgment, accountability, and discretion.
A practical problem solver who remains calm and organized when priorities shift.
A collaborative team member who can communicate effectively across different levels of an organization.

What We Offer

Flexible employment options, including part-time or full-time arrangements.
Competitive compensation based on experience and the final scope of the role.
Direct exposure to senior leadership and business decision-making.
Professional growth and the opportunity to take on broader responsibility over time.
A collaborative, hands-on, and supportive work environment.

Originally posted on Himalayas