Executive Assistant to CEO

About PT XETUP SOLUSI TEKNOLOGI

PT XETUP SOLUSI TEKNOLOGI is an agile, high-growth IT Consultancy and Technology Firm based in Yogyakarta. We move with the speed of a startup but the precision of an industry leader. Since 2025, we have managed 70+ global partners and maintain a portfolio of 12+ proprietary products. We operate on a culture of Rapid Execution, and we need an assistant who can match that pace with unwavering consistency.

The Role

We are looking for a High-Reliability Executive Assistant to be the CEO’s primary "multiplier." You are responsible for ensuring that the CEO’s operational and administrative workflow is seamless. This is a role for a highly organized professional who takes pride in accuracy and is always available when needed. Reliability and communication are the pillars of this position.

Key Responsibilities

• Administrative Excellence: Manage and prioritize the CEO’s daily task list, ensuring that high-volume tasks (40+) are tracked and executed without delay.
• Precision Documentation: Create, format, and polish high-level corporate documents, proposals, and presentations using standardized templates (Canva, Google Workspace).
• Calendar & Coordination: Oversee a complex, high-frequency schedule, ensuring all meetings and appointments are coordinated with zero errors.
• Stakeholder Liaison: Act as a professional point of contact for internal and external coordination, maintaining the firm’s high standards in every interaction.
• Operational Reliability: Provide consistent support throughout working hours, ensuring that the CEO is never left waiting for a response or a completed task.

Requirements

• Education: Minimal Bachelor’s Degree (S1) or Master’s Degree (S2) from a reputable university.
• Superior Communication: Exceptional written and verbal communication skills in both Bahasa Indonesia and English. You must be able to draft professional, clear, and persuasive business correspondence.
• Ironclad Reliability: You must be highly dependable and consistently available during working hours. We are looking for someone who "shows up" and follows through every single time.
• Master of Formatting: A sharp eye for detail and design. You can turn rough drafts into professional, boardroom-ready documents and presentations quickly.
• Organizational Mastery: The ability to handle multiple shifting priorities with a calm, methodical approach.
• Location: Based in or willing to work with our team in Yogyakarta.

Benefits & Compensation

• Competitive Monthly Salary: A package that reflects your seniority, education, and commitment.
• Equity Ownership Opportunity: The potential for stock ownership or equity based on long-term performance and a fair vesting schedule, ensuring you are a true partner in the firm’s success.
• Direct Executive Mentorship: Work directly with the Founder & CEO, gaining unparalleled insight into IT leadership and venture building.
• High-Speed Environment: No corporate red tape. We value efficiency, results, and clear communication.
• Professional Growth: Opportunity to grow your career within a firm that is expanding its global footprint.

How to Apply

We value integrity and precision. Please submit your CV along with a brief note on why your communication skills and reliability make you the perfect fit for this high-stakes role.