Seafreight Export Operations Specialist

Job Description:

· Process order sheets for foreign suppliers and purchase orders in SAP.

· Review supplier contracts relative to approved order sheets, including items ordered, purchase costs, customized packaging requirements, special instructions, and numerical accuracy.

· Prepare payment requisitions for foreign suppliers, agents, and courier/transport companies.

· Monitor importations and liaise with third party service providers such as customs brokerage firms or courier companies for release of shipment.

· Prepare preliminary receiving sheets and coordinate with warehouse for receipt of shipment.

· Review received orders for completeness, accuracy and quality.

· Liaise with foreign suppliers for any quality issues, discrepancies and/or missing components, and short shipments; track these issues until resolution is reached and all irregularities are addressed.

· Coordinate logistics related to incoming and outgoing samples.

· Process goods receipt, goods issuances and other inventory-related changes in SAP.

· Maintain and update relevant files to support daily tasks in the department and cross-functionally in other departments as well.

· Support all processes related to new product offerings or changes to existing products, such as creation/edit of item codes in SAP, inclusion in e-flyers and marketing materials, and fabrication of product mock-ups where required.

· Provide all information requirements of the e-Commerce department to list products in online platforms.

· Support product development efforts across all product categories.

· Support after-sales service including warranty and repairs, and review service reports and billing invoices as required.

· Maintain security of all confidential and proprietary information.

· Other tasks as may be assigned from time to time.

Job Qualifications:

· Bachelor of Science in Industrial Engineering, Business Administration, Finance, Accounting, Economics, or related field or equivalent experience

· Minimum 1 year experience in similar supply chain and inventory management role

· Excellent project management skills, with a demonstrated ability to consistently prioritize and manage multiple tasks required

· Proficiency in Microsoft Office suite required

· Demonstrated experience in improving efficiencies, reducing costs in previous positions an asset

· Experience in importation and customs brokerage a plus

· Outstanding communication skills including written and verbal required

· Possess some knowledge in ERP systems a plus

· Highly motivated and can work independently, detailed oriented, organized and efficient

· Creative problem solver and self-starter, passionate about achieving results and getting the work done

· Strong understanding of procurement concepts and methodologies an asset

· Strong understanding of market environment, product and technologies in construction areas an asset

· Ability to meet deadlines with competing priorities and work under pressure

· Team player; ability to work well and be flexible with other departments