QMS Audit Supervisor

Main Accountabilities:

Audit Supervision :

a.       Responsible for the supervision of audit officers and the completion of theirs performance evaluations

b.      Effectively supervise and motivate audit teams, providing necessary oversight and guidance to ensure the audit is completed against relevant targets from QMS Audit Manager

c.       Demonstrating an ability to effectively prioritise completing commitments in order to ensure efficient delivery against agreed timeframes of Audit Schedules

d.      Applies process analysis, business intelligence, and problem solving techniques

e.      Must be capable of presenting audit results to QMS Audit Manager

f.        Complete given tasks on time in an effective and efficient manner

General Audit :

1.       Conduct Departmental Audits which assigned by QMS Audit Manager based on Audit Plan to determine compliance, risk and improvement with business process, policies, procedures and regulations of PPJ 

2.       Conduct audit in accordance with audit programs / checklist

3.       Prepared audit work papers to assure clarity and well-organized documentation

4.       Prepared draft reports of findings & recommendation to be report to QMS Audit Manager

5.       Follow-up QMS Audit Corrective Action to departments / division which been audited 

6.       Assist the QMS Auditor Manager with special projects audit as necessary and follow up audit

Routine Responsibilities :

·         Responsible to recap Absences of Auditors

·         Conduct Surprise Check Audit & Reporting for physical inventories of warehouse of PPJ

·         Conduct Surprise Check Audit & Reporting for physical Fixed Assets (All Department)

·         Conduct Surprise Check Audit & Reporting for cash count in monthly basis

·         Conduct Surprise Check Audit & Reporting for preventive maintenance schedule of Engineering Department

·         Conduct Surprise Check Audit & Reporting of Lost & Found items

·         Checking & Verified for Invoice PPJ in monthly basis

·         Checking & Verified for GLF offline cashier - monthly sales

·         Checking & Verified for obligation of selecting vendor/outsourcing occur in contracts

·         Checking & Verified of Surveys – Mall Tenants, Mall Shoppers & OPP Tenants

·         Responsible in following up the submission KPI’s of all department / division & arrange meeting for discussion of KPI and Assisting QMS Audit Manager to conduct audits of KPI’s of all department / division

·         Responsible in all adminstrative responsibilities from needed by ISO 9001.2015 concerning control of documents and records.

Minimum Requirements:

• Bachelor's degree in Industrial Engineering, Civil Engineering, Economics, Accounting, or Management

• Minimum 3 years of working experience

• Proven experience in Internal Audit, Business Process, Compliance, or Risk Management

• Strong understanding of business processes and internal audit principles

• Familiar with ISO 9001:2015 standards

• Basic knowledge of Occupational Health and Safety (OHS) / Occupational Health and Safety Management System (SMK3)

• Basic understanding of Finance and Accounting principles

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint

• Capable of preparing audit checklists, audit reports, and monitoring corrective action follow-ups

• Strong analytical skills with attention to detail, objectivity, and a systematic approach

• Excellent communication skills and the ability to collaborate effectively across departments

• Demonstrates good attitude, high integrity, and the ability to maintain confidentiality of company information

Preferred Qualifications:

• Certified or trained as an Internal Auditor for ISO 9001:2015

• Knowledge of Risk Management, SMK3, or possession of an Occupational Health and Safety (OHS) certification (General OHS Expert certification is an advantage)

• Ability to conduct root cause analysis and provide professional improvement recommendations.