Admin Specialist

Wink and Simply Skin are building brands people trust and experiences people return to.

We lead with warmth, communicate clearly, and hold a high standard in every interaction.

We make things easier for clients without cutting corners on quality or safety, and we keep improving as a team.

We’re building a team that is warm, accountable, and committed to continuous improvement. If you take pride in excellent execution, care deeply about people, and want to grow in a culture built on accountability and integrity, we’d love to meet you.

What You'll Do...

Compliance & Documentation

• Prepare and track business permit renewals, contracts, insurance documents, and government requirements
• Coordinate permit, license, and regulatory renewals for branches and Head Office
• Prepare company documents, authorizations, and supporting documentation
• Coordinate document filing, notarization, and submission requirements

Contract, Insurance & Asset Management

• Monitor contract expiration dates and renewal schedules
• Coordinate insurance processing and renewals for branches and company assets
• Maintain accurate records of company equipment, machine assignments, transfers, and repairs

Procurement & Administrative Support

• Handle purchasing of office equipment, supplies, and pantry items
• Coordinate local and international purchases with suppliers and Finance
• Process petty cash liquidations and administrative expense documentation
• Monitor company credit card receipts and ensure timely submission of supporting documents
• Assist in budget monitoring and administrative cost tracking

Travel, Subscriptions & Executive Support

• Manage company subscriptions and renewal schedules
• Coordinate travel arrangements, accommodations, and itineraries
• Support company events, employee recognition activities, and administrative requirements
• Schedule meetings, appointments, and virtual conferences for management

This Role Fits You If...

• You are highly organized and enjoy keeping systems, records, and documentation accurate and up to date
• You have strong attention to detail and can spot issues before they become problems
• You proactively follow through on deadlines and commitments
• You are comfortable coordinating with government agencies, suppliers, banks, and internal stakeholders
• You can manage multiple projects simultaneously without sacrificing quality
• You handle confidential information with professionalism and integrity
• You enjoy creating structure, solving administrative challenges, and improving processes

Qualifications and Competencies

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field
• At least 2–3 years of experience in administration, executive support, or operations
• Experience handling permits, licenses, contracts, or compliance documentation is an advantage
• Experience in a multi-branch, retail, or service-oriented environment is preferred
• Proficient in Notion, Microsoft Office, Google Workspace, and productivity tools
• Strong organizational, communication, and coordination skills
• Able to work independently and manage multiple deadlines effectively