Admin Manager

DUTIES AND RESPONSIBILITIES:

1. HR and Administrative Leadership

· Oversee both Human Resources and Administrative functions of the company

· Develop and implement HR and admin strategies aligned with business objectives

· Supervise HR and Admin staff and ensure efficient operations

2. Recruitment and Talent Management

· Manage end-to-end recruitment, selection, and onboarding process

· Ensure proper manpower planning and staffing requirements

· Develop retention and employee engagement programs

3. Employee Relations and Discipline

· Handle employee concerns, grievances, and conflict resolution

· Oversee disciplinary actions and ensure due process compliance

· Promote a positive and professional work environment

4. Compensation and Benefits Administration

· Oversee payroll coordination, salary structure, and benefits programs

· Ensure accurate computation of wages, overtime, and leave benefits

· Monitor employee benefits and statutory compliance

5. HR Policy Development and Implementation

· Develop, update, and implement HR and administrative policies

· Maintain employee handbook and ensure policy compliance

· Ensure consistent application of company rules and procedures

6. Administrative and Office Management

· Oversee office operations, facilities management, and supplies

· Manage office vendors, service providers, and maintenance

· Ensure efficient administrative support across departments

· Handle the documentation needed for clients

· Handle ISO accreditation

· Handle as implementation and lead ISO auditing team

7. Training and Organizational Development

· Identify training needs and implement development programs

· Support leadership development and succession planning

· Promote employee growth and performance improvement

8. Records Management and Confidentiality

· Ensure proper maintenance of employee records (201 files)

· Safeguard confidential information and company documents

· Ensure compliance with data privacy standards

9. Labor Law and Regulatory Compliance

· Ensure compliance with Philippine labor laws under the Department of Labor and Employment (DOLE)

· Implement provisions of the Labor Code of the Philippines

· Ensure compliance with Occupational Safety and Health (OSH) Standards

10. Government Coordination and Reporting

· Oversee compliance and coordination with:

§ Social Security System (SSS)

§ Philippine Health Insurance Corporation (PhilHealth)

§ Home Development Mutual Fund (Pag-IBIG)

§ Bureau of Internal Revenue (BIR)

· Ensure timely remittance of contributions and submission of required reports

11. Employee Relations and Legal Compliance

· Ensure proper handling of disciplinary procedures (NTE, hearings, decisions)

· Maintain documentation for labor cases and disputes

· Coordinate with legal counsel or represent the company in labor matters

12. Payroll and Benefits Oversight

· Supervise payroll processing and ensure compliance with wage laws

· Ensure correct computation of statutory and company benefits

· Monitor leave administration and employee entitlements

a. Administrative and Facilities Management

§ Oversee office operations, utilities, and maintenance

§ Manage contracts with service providers and vendors

§ Ensure workplace safety, security, and cleanliness

b. Permits, Licenses, and Corporate Compliance

§ Oversee processing and renewal of company permits and licenses with:

o Securities and Exchange Commission (SEC), if applicable

o Bureau of Internal Revenue (BIR)

o Local Government Units (business permits and clearances)

§ Ensure all regulatory documents are updated and compliant