Job Description
Full details about the role and requirements
Yukerja Summary
The Personal Assistant to Director role at Yayasan Jembatan Cahaya Kasih is curated from JobStreet (category Teknologi & IT). Note the work location (Central Jakarta, Jakarta) before applying. Yukerja.com is not the employer — applications are handled on the official source site.
Key responsibilities
Managing the Director's calendar, scheduling meetings, and coordinating travel arrangements
Preparing and maintaining comprehensive briefing documents, reports, and presentations for Board meetings and stakeholder engagements
Handling sensitive and confidential correspondence on behalf of the Director
Screening and prioritising incoming communications, including emails, calls, and meeting requests
Supporting the Director with special projects and strategic initiatives as required
Coordinating with internal departments and external stakeholders to facilitate effective communication
Maintaining detailed records, filing systems, and documentation in accordance with organisational policies
Arranging and supporting Board meetings, conferences, and corporate events
Managing expenses, invoices, and administrative budgets with accuracy
Acting as a point of contact for the Director's office and providing administrative guidance to support staff as needed
What we're looking for
Proven experience as a Personal Assistant, Executive Assistant, or similar senior secretarial role, preferably in a not-for-profit or corporate environment
Educational Background: A bachelor’s degree in a relevant field such as Business Administration or Management. Magister Degree is a plus
Minimum Experiences 7 years as Personal Assistant to Director
Profesional Looking and well groomed
Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills in English and Indonesian
Strong proficiency with Microsoft Office Suite and other office management software
Demonstrated ability to handle confidential and sensitive information with discretion and integrity
Excellent interpersonal skills with the ability to interact professionally with individuals at all levels
Proactive problem-solving approach with the ability to anticipate Director's needs
Attention to detail and commitment to maintaining high standards of accuracy and Deadline
Flexibility and adaptability to changing priorities and schedules
Experience with event coordination and stakeholder management is advantageous