Administration & Office Support

Administration & Office Support

Totalspan Cairns

Join a Leading Local Business

Totalspan Cairns is a locally owned and operated steel building company that has proudly serviced Far North Queensland since 2006. We specialise in the design, supply and construction of quality garages, sheds, workshops, carports, commercial and rural buildings.

With almost 20 years of success, we've built our reputation on quality workmanship, exceptional customer service and a supportive team culture. Due to continued growth, we are seeking an experienced and motivated Administration & Accounts Coordinator to become an integral member of our friendly and professional team.

About the Role

This is a permanent full-time position based in our Cairns office.

Hours of work

• Monday to Thursday: 8:30am – 4:45pm

• Friday: 8:30am – 4:00pm

Reporting directly to management, you will play a key role in the day-to-day operation of our business, providing administration, customer service and accounts support across multiple areas.

This is a diverse and rewarding position that offers responsibility, autonomy and the opportunity to become an important member of a small, supportive team.

Key Responsibilities

• Deliver outstanding customer service to clients, suppliers and visitors

• Answer and direct incoming telephone enquiries as required

• Welcome customers and visitors to our office

• Provide administration and sales support

• Maintain project scheduling and administration systems

• Prepare and lodge building certification applications

• Process Accounts Payable and Accounts Receivable

• Process invoices and supplier payments

• Perform bank, credit card and direct debit reconciliations

• Prepare information for BAS lodgement

• Process fortnightly payroll

• Process PAYG and Superannuation obligations

• Cash receipting, banking and general office administration

• End-of-month payment processing

• Order office stationery and supplies

• General administrative duties as required

About You

We're looking for someone who is:

• Experienced in administration and bookkeeping

• Competent using MYOB Accounting software

• Proficient in Microsoft Outlook, Word and Excel

• Highly organised with excellent attention to detail

• Able to work independently while managing multiple priorities

• Professional, friendly and customer-focused

• A confident communicator with excellent written and verbal skills

Essential Requirements

• Minimum two years' administration experience

• MYOB Accounting experience

• Current driver's licence and reliable transport

• Current Australian working rights

Highly Regarded

• Payroll experience

• Accounts Payable and Accounts Receivable experience

• Experience within the construction, building or trade industry

What We Offer

• Permanent full-time position with stable working hours

• Competitive salary based on experience

• Supportive and collaborative team environment

• Opportunity to work with a respected, locally owned business

• Diverse role with responsibility and variety

• Long-term career opportunity

• Ongoing training and support

If you're looking for a rewarding role where your administration and accounts skills will be valued, we'd love to hear from you.

Apply now by submitting your resume and a brief cover letter outlining your relevant experience.

Only shortlisted applicants will be contacted.