Tender & Contract Management Supervisor

• Manage end-to-end contract and tender activities across multiple factories, ensuring smooth coordination and compliance with company policies.

• Oversee the full contract lifecycle, including drafting, reviewing, revising, and archiving contracts. Manage different contract types such as annual (master) contracts, addendums for extensions or amendments, and tender-based contracts with defined terms, quantities, and pricing.

• Ensure proper contract documentation, maintain organized records, and track pending contracts with clear reporting and follow-up actions.

• Coordinate and execute the full tender process, from preparation through completion and reporting, including:
  - Developing tender timelines and ensuring alignment with internal schedules
  - Collecting and verifying supplier legal documents and certifications
  - Communicating tender announcements to suppliers in a timely manner
  - Managing bidder participation and ensuring completeness of required documents
  - Coordinating with internal teams to confirm scope and quantity requirements
  - Distributing tender guidelines and pricing submission templates
  - Collecting and consolidating supplier quotations within required deadlines
  - Supporting evaluation and communicating tender results to participants
  - Preparing and finalizing contracts with awarded suppliers

• Prepare internal memos and documentation, including drafting, reviewing for accuracy and clarity with supervisors, distributing finalized documents, and maintaining proper filing in shared systems.

Job Requirement

• Bachelor’s degree in a relevant field

• Proven 3 years experience in tendering, procurement, or contract management

• Basic understanding of contract and tender processes

• Strong communication and coordination skills

• Detail-oriented with strong organizational abilities

• Able to manage multiple tasks and meet tight deadlines

• Proficient in Microsoft Office (Excel, Word)

• Fluency in English is required; Mandarin is an advantage

• Willing to be placed in Pantai Indah Kapuk