Executive Secretary (URGENT)

Job Responsibilities

• Manage the Executive's daily schedule, appointments, meetings, and business travel arrangements.

• Prepare, organize, and maintain company documents, reports, and confidential files.

• Coordinate internal and external communications on behalf of the Executive.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Handle correspondence, emails, phone calls, and business communications in both English and Indonesian.

• Prepare presentations, reports, and other business documents as required.

• Assist in coordinating projects and ensuring timely execution of administrative tasks.

• Maintain strict confidentiality regarding company information and executive matters.

• Perform other administrative and secretarial duties assigned by the Executive.
  
  
  Qualifications

• Bachelor's Degree from a reputable university.

• Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role is preferred.

• Excellent command of English, both written and spoken.

• Proficiency in Mandarin is highly preferred.

• Strong communication and interpersonal skills.

• Excellent organizational, time management, and multitasking abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Detail-oriented, proactive, and able to work independently with minimal supervision.

• Professional, positive attitude, and high level of integrity.

• Ability to work under pressure while maintaining accuracy and confidentiality.