Admin Executive

Position: Admin Executive

Location: The Prominence Office Tower Jl. Jalur Sutera Bar. No.15, RT.003/RW.006, Panunggangan Tim., Kec. Pinang, Kota Tangerang, Banten 15143, Indonesia

Job Summary
We are seeking a responsible and organized Admin Executive to provide administrative support and ensure the smooth operation of daily office activities. The ideal candidate should be detail-oriented, proactive, and capable of handling multiple tasks efficiently.

Key Responsibilities

• Manage and maintain company records, documents, and filing systems.

• Prepare, organize, and process administrative documents, including invoices, purchase orders, delivery orders, and contracts.

• Coordinate with internal departments and external parties on administrative matters.

• Handle correspondence, emails, phone calls, and general inquiries.

• Assist in scheduling meetings, appointments, and travel arrangements.

• Monitor office supplies and coordinate procurement when necessary.

• Maintain and update databases, spreadsheets, and reports.

• Support management with data entry, report preparation, and other administrative tasks.

• Ensure proper documentation and record retention in accordance with company policies.

• Perform other ad-hoc administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Accounting, or a related field.

• Minimum 1–3 years of administrative experience.

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Strong organizational and time management skills.

• Good communication skills in Bahasa Indonesia and English.

• Ability to work independently and maintain confidentiality.

• Attention to detail and accuracy in documentation.

Preferred Qualifications

• Experience handling invoices, purchase orders (PO), delivery orders (DO), and payment documentation.

• Familiarity with ERP systems or accounting software is an advantage.