Medical Records Associate

Job Summary:

The Legal Personal Injury Medical Records Clerk is responsible for managing and organizing medical records related to personal injury cases. This role plays a critical part in ensuring that all relevant medical documentation is accurately collected, maintained, and readily accessible to support legal teams in case preparation and litigation.

Key Responsibilities:

1. Medical Records Management:

• Collect, organize, and maintain medical records for personal injury cases.
• Review and verify the accuracy and completeness of medical records received.
• Request missing or additional medical records from healthcare providers as needed.

2. Document Preparation:

• Prepare medical record summaries and chronologies for legal teams.
• Ensure all medical records are properly indexed, labeled, and filed for easy retrieval.
• Assist in the preparation of exhibits and evidence for legal proceedings.

3. Data Entry and Database Management:

• Input and update medical record information into the case management system.
• Maintain a detailed and organized electronic database of all medical records.

4. Communication:

• Liaise with healthcare providers, clients, and legal teams to obtain necessary medical records and clarify any discrepancies.
• Respond to inquiries regarding medical records and provide updates to legal teams as needed.

5. Compliance and Confidentiality:

• Ensure that all medical records are handled in accordance with HIPAA and other relevant privacy laws.
• Maintain strict confidentiality of all clients and case information.

6. Support Legal Team:

• Assist attorneys and paralegals in the review and analysis of medical records.
• Provide support during discovery, deposition preparation, and trial as needed.

?7. Quality Control:

• Conduct regular audits of medical records to ensure accuracy and completeness.
• Identify and address any issues related to the quality or availability of medical records.

Requirements:

Education:

• High school diploma or equivalent; additional certification or training in medical records management or legal studies is a plus.
• (With relevant experience is an advantage)
• Previous experience in a legal setting, particularly in personal injury law, or experience with medical records management.

Skills:

• Strong organizational and time management skills.
• Attention to detail and accuracy in handling documents.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Familiarity with legal and medical terminology.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.

Additional Benefits:

1. Annual Bonuses:

- Annual Raise

- Year End Bonus

- Christmas Bonus

- Client Bonuses (if applicable)

2. Quarterly Bonuses

- Cash Bonuses

- Attendance Bonus

- Internet Bonus (For Remote employees)

- Client Satisfaction Bonuses (if applicable)

- Life Insurance (Ardent Provident Fund)