Assistant Corporate Secretary

We are looking for a detail-oriented, organized, and proactive Junior Secretary to join our team. In this role, you will work closely with and directly support our Senior Secretary in managing day-to-day administrative operations and ensuring seamless executive support for the business owner.

This is an excellent opportunity for an aspiring administrative professional to learn from a senior mentor, gain exposure to executive-level operations, and grow within a dynamic business environment.

• Administrative Support: Assist the Senior Secretary in handling daily administrative tasks, including data entry, document scanning, photocopying, and systematic physical/digital filing.
• Office Coordination: Manage incoming and outgoing correspondence (emails, letters, and packages) and route them to the appropriate channels.
• Meeting & Event Logistics: Assist in coordinating meeting logistics, including room bookings, setting up equipment, preparing presentation materials, and arranging refreshments/travel accommodations.
• Visitor & Call Handling: Act as a welcoming point of contact for office guests, answer initial phone inquiries, and screen/direct calls efficiently.
• Expense Tracking: Assist in compiling internal expense reports, organizing receipts, and managing basic documentation for reimbursement or petty cash.
• Task Execution: Follow up on general administrative action items as assigned by the Senior Secretary to maintain operational efficiency.
  

Qualification;

• Minimum Diploma or Bachelor’s Degree in Secretarial Studies, Business Administration, Communication, or a related field.  Fresh graduates are welcome to apply.
• 1–2 years of experience in an administrative, secretarial, or personal assistant role.
• Excellent proficiency in Microsoft Office suite and Google Workspace 
• Strong organizational and time-management skills with the ability to prioritize tasks efficiently.
• High level of integrity, discretion, and professionalism in handling confidential business information.
• Excellent verbal and written communication skills in Indonesian. proficiency in English is a major plus
• Adoption of a proactive attitude, strong attention to detail, and a willingness to learn from senior team members.