Corporate admin job

About Hakki Fleet Management Thailand

Hakki Fleet Management Thailand is a subsidiary of a Japanese-headquartered fintech and mobility company operating across emerging markets. Hakki provides vehicle leasing and fleet management solutions to ride-hailing and taxi drivers, with the mission of promoting financial inclusion and supporting gig workers through finance, technology, and operational excellence.

Position Summary

Hakki Fleet Management Thailand is seeking an Administrator to support our local operations and back-office functions. The successful candidate will be responsible for administrative coordination, document management, DLT communication support, payment, and daily operational assistance. This role is ideal for a detail-oriented and proactive person who can communicate fluently in English and support a fast-growing international team.

Key Responsibilities

Administration & Documentation

● Handle daily payment tasks and support smooth office operations.
● Prepare, organize, and manage company documents, contracts, invoices, receipts, and internal records.
● Support vehicle-related documentation, driver files, partner documents, and compliance records.
● Maintain accurate records across internal systems, shared folders, and spreadsheets.
● Assist with scheduling meetings, preparing minutes, and coordinating internal communication.

●Dealer communication, DLT communication, Bridge with tax authority.

Operational Support

● Support the Country Manager and operations team in daily fleet, driver, and partner coordination.
● Communicate with drivers, vendors, dealers, garages, insurance companies, banks, and other external parties as needed.
● Assist in collecting and checking operational reports, invoices, payment records, and supporting documents.
● Follow up on pending documents, approvals, payments, and administrative processes.
● Help improve internal workflows and documentation processes.

Communication & Coordination

● Communicate clearly and professionally in English with headquarters and international team members.
● Translate or summarize basic information between Thai and English when needed.
● Coordinate with accounting, legal, HR, and external service providers.
● Ensure that important issues are escalated to the appropriate team members in a timely manner.

Required Qualifications

● Bachelor’s degree in Business Administration, Accounting, Finance, English, or a related field.
● Fluent verbal and written English communication abilities are required.
● Strong attention to detail and ability to manage documents accurately.
● Good knowledge of Microsoft Excel, Google Sheets, Google Drive, and basic office tools.
● Proactive, organized, responsible, and willing to work in a fast-growing startup environment.