Assistant Club Manager (GA & Legal)

The Assistant Club Manager (GA & Legal) is a hybrid, trust-critical role combining legal and licensing oversight, HR administration, general affairs, and direct operational support to the Club Manager. This person is the backbone of the club's compliance and administrative infrastructure — keeping every permit, contract, and employee record in order — while also acting as the Club Manager's right hand on day-to-day operations. 

The ideal candidate is highly organized, discreet with sensitive information, comfortable liaising with government offices and vendors, and fluent in both Bahasa Indonesia and English.

Key Responsibilities

1. Legal & Compliance

• Ensure all company legal documents and business licenses are complete, valid, and properly filed (NIB/OSS, SKPL A/B/C, NKKPBC, and other operational permits required for the venue).
• Maintain a permit and legal document tracker with renewal deadlines, and proactively flag upcoming expirations to the Club Manager and Director.
• Manage ongoing licensing processes with relevant government bodies 
• Draft formal letters and official correspondence (surat kuasa, surat pernyataan, surat permohonan, etc.) in coordination with the Club Manager.
• Draft and review partnership agreements, vendor/supplier contracts, MOUs, and sponsorship agreements.
• Proactively flag legal or compliance risks to management before they become issues.

2. HR Administration

• Maintain complete, up-to-date records of all employment agreements (PKWT and PKHL) and personnel files.
• Manage BPJS Ketenagakerjaan and BPJS Kesehatan registration, updates, and claims coordination for all staff.
• Track and report staff attendance (absensi), working with department heads to resolve discrepancies.
• Compile and consolidate employee performance reports across departments for management review.
• Support onboarding and offboarding administration, including contract issuance, exit documentation, and clearance.
• Keep HR administrative practices aligned with current Indonesian labor law and regulatory updates.

3. General Affairs (GA)

• Recap and consolidate purchasing requests and records across departments.
• Recap facility and equipment maintenance needs, and coordinate follow-through with the maintenance team and external vendors.
• Assist with inventory management — stock checks, reconciliation, and reporting.
• Manage general office and administrative supplies for the club.
• Support vendor coordination for general affairs matters, including utilities and license-related payments.

4. Assistant Club Manager Duties

• Assist the Club Manager with daily operational needs across all departments.
• Act as a delegate for the Club Manager on administrative and operational matters when needed.
• Coordinate cross-departmentally with Reception, F&B, Maintenance, and Marketing on operational matters.
• Take on ad hoc projects and tasks as assigned by the Club Manager or Director.