Office Admin / Social Media

Company Overview:

We are a company built on trust and loyalty. MBVA 24/7 started in 2018 and has continuously fostered skilled and talented Virtual Assistants for many clients. Our team of virtual assistants provides services all over the US, and we sure won’t be stopping there! Our main office is located in Arizona and Manila. We have a legion of virtual assistants all over the Philippines who work directly with our clients. 

Our clientele ranges from doctor's offices to publishing companies. We make sure that our Virtual Assistants get all the training they need for a seamless partnership with our clients. MBVA 24/7 is committed to providing only the best to our partners.

We are here for you. Our purpose is to help you in succeeding in the medical and business virtual world and we won’t stop until you get there!

Position Overview:

The Office Administrator is a vital member of the administrative team, responsible for ensuring the smooth and efficient operation of the office environment. They provide support to both internal staff and external clients, handling a wide range of administrative tasks to maintain productivity and organization within the office.

Responsibilities:

Job Responsibilities

• Update Google Calendar. You will update the calendar daily as the events come in, 45-55 events a month

• Send out Employee Schedule 5-6 employees, (30 min a week)

• Send Event fees via Zelle. Needs to be sent by the end of each day

• Input sales numbers into a Portal for certain events 

• Off the Grid, Spark, City Flavor are the 3 sign in portals 

• Request/Send COIs (15 request x 1 min = 15 min a month) 

• Request from State Farm, forward COI back to client via email 

• Fill out Vendor Forms for requesting clients (25 min a month

• One page form to fill out for requesting clients

• Complete Applications. County Health Permits, Yearly Business Licenses 

• Create and Update Excel sheets daily 

• Cash Sales and Employee Tips (45 min a month) 

• Paid/Unpaid events (30 min a month) 

• Send Invoices for requesting clients (2-3 a month, 30 min) 

• Send Event/Shift details to Employee group chat (2 hours a month) 

• Every morning, send the Menu for the event, quantities, 

• Small Projects/Miscellaneous Tasks 

• Example: Create a Doc for Dietary and Allergy facts 

• Run Social Media Accounts 

• Instagram, FaceBook, TikTok 

• Ensure all event inquiries are directed to the Event Form on the website 

• Create one Post every three days (approval required before posts)

• Handle Inbound/Outbound Calls for Metro Cab 

• 5-20 calls average per shift

• Obtain Customer Name, Date/Time, Pickup and Drop Off locations \

• Provide Cab Fare estimate 

• Relay info to the driver 

• Provide the address, passenger count, and any additional details needed 

• Make Outbound calls to Taxi Drivers

• Charge Credit Card

• Drivers will provide customers with credit card numbers which you will charge via an App

Qualifications:

• 2-3 Work experience as an Office Admin

• 2-3 Experience working with Social Media

• Proficient in the English Language both written and verbal

• Payment Posting experience

• Experience working with Microsoft Office 

• Good time management

• Works as a team player

• Ability to work Independently

Hardware & Software Requirements:

• AMD Ryzen 3 2200G or Similar Intel CPU

• 16GB DDR4 RAM

• 256gb SSD

• 50 mbps (Fiber/DSL) LTE not accepted

• Logitech H390 or similar noise-canceling headset

• A4TECH PK-635G Webcam

Software:

• Genuine Windows Licensed Computer

• Microsoft Office Suite