Listing, Property Onboarding & Sales Agent

Company: Apex Property
Location: Cemagi, Bali
Employment Type: Full-time
Hiring Priority: Immediate

About the Role

Apex Property is looking for a motivated, organised, and sales-driven Listing, Property Onboarding & Sales Agent to join our growing team.

This is a combined role covering three main areas:

1. Finding and securing new properties for sale and rent

2. Managing the complete property onboarding process

3. Working directly with clients, conducting viewings, and closing rental and sales deals

The person will be responsible for the full process, from approaching property owners and onboarding the property correctly to presenting it to clients and supporting the deal until completion.

This is a performance-focused role operating under a commission-based system. The successful candidate will receive a base salary together with commission opportunities for securing new listings, completing rentals, and closing property sales.

The more properties you onboard and the more deals you close, the more you can earn.

Main Areas of Responsibility

Listing Acquisition

• Actively search for villas, apartments, land, and commercial properties for sale or rent

• Approach property owners, landlords, developers, agents, and local property contacts

• Conduct outreach through calls, WhatsApp, referrals, networking, social media, and field visits

• Present Apex Property’s services and explain the benefits of listing with the company

• Negotiate pricing, commission, exclusivity, marketing terms, and cooperation conditions

• Secure signed listing or cooperation agreements with property owners

• Build and maintain a strong pipeline of potential new properties

• Follow up consistently with owners and listing partners

• Maintain good long-term relationships with property owners

The employee will be eligible to earn commission for successfully securing qualified new listings, according to the company’s commission structure.

Property Inspection and Onboarding

• Visit and inspect every new property before it is accepted and published

• Check the overall condition, cleanliness, maintenance, furnishing, and presentation

• Check furniture, appliances, equipment, facilities, and inventory

• Identify missing, damaged, broken, unsuitable, or incomplete items

• Check whether the property is suitable for the agreed rental or sales price

• Confirm whether the property is ready for photography, marketing, viewings, or occupancy

• Prepare a clear report of repairs, improvements, replacements, or missing items

• Coordinate with the owner to ensure the required work is completed

• Collect complete and accurate property details, including:

  • Location

  • Property size

  • Land size

  • Number of bedrooms and bathrooms

  • Facilities

  • Furnishing

  • Pricing

  • Availability

  • Ownership or lease details

  • Rental or sales conditions

• Arrange or coordinate professional photos, videos, floor plans, and listing content

• Ensure all property information is accurate before publication

• Submit the completed property information to the internal listing system

• Keep property pricing, availability, photos, and information updated

• Make sure the property is fully ready before it is offered to clients

Owner Agreements and Documentation

• Explain the Apex Property cooperation structure to property owners

• Make sure the owner understands the agreed commission, payment structure, pricing, listing terms, and responsibilities

• Prepare and check the listing, rental, sales, or management agreement between Apex Property and the owner

• Confirm that all names, property details, prices, commission percentages, and commercial terms are correct

• Collect all required owner and property documents

• Follow up on missing information, documents, signatures, and approvals

• Make sure all agreements are properly signed before the property is actively marketed

• Ensure no property is published or offered to clients before the onboarding requirements are complete

• Maintain organised digital records for every property and owner

• Escalate legal, contractual, ownership, or documentation concerns to management when required

Sales and Rental Agent Responsibilities

The role is not limited to finding and onboarding properties. The employee will also actively work as a Sales and Rental Agent.

Responsibilities include:

• Respond to buyer, tenant, and rental enquiries

• Contact and qualify potential clients

• Understand the client’s budget, preferred area, property requirements, and timeline

• Recommend suitable properties from the Apex Property portfolio

• Actively follow up with incoming leads

• Arrange property viewings

• Conduct professional property viewings with buyers and tenants

• Present the property, location, facilities, commercial terms, and investment potential

• Answer client questions accurately and professionally

• Follow up with clients after each viewing

• Collect feedback and communicate it to the property owner

• Negotiate rental prices, purchase prices, deposits, payment terms, and other commercial conditions

• Coordinate between the client, property owner, notary, lawyer, management team, and operations team

• Assist with offers, reservations, letters of intent, agreements, deposits, and required documentation

• Support the client throughout the transaction process

• Continue following up until the rental or sale is completed

• Maintain accurate records of enquiries, viewings, offers, follow-ups, and deal progress

• Meet monthly targets for viewings, listings, rentals, and sales

The employee will receive commission on successfully completed rentals and property sales according to the Apex Property commission structure.

Commission may be earned from:

• New qualified listings secured

• Long-term rental deals completed

• Monthly rental deals completed

• Property sales completed

• Additional agreed performance targets

Guest and Tenant Check-In Support

• Support the operations team when a new guest or long-term tenant is checking into a property

• Visit the property before check-in and complete a quick property-readiness checklist

• Check that the property is clean, presentable, functional, and ready for occupancy

• Complete a basic furniture, equipment, and inventory check

• Confirm that keys, Wi-Fi, electricity, water, air conditioning, appliances, and essential equipment are working

• Identify and report any missing, damaged, or broken items before arrival

• Make sure all agreed property preparations have been completed

• Welcome the guest or tenant when required

• Ensure the check-in process runs smoothly

• Explain access instructions, basic property information, house rules, and important contacts

• Record the condition of the property at check-in, including photos when necessary

• Make sure the guest or tenant confirms the inventory and property condition when required

• Report immediate issues to the operations team

• Assist with coordinating quick solutions when problems arise

• Follow up after check-in to confirm that everything is satisfactory

Commission and Performance Structure

This role operates under a performance and commission-based structure.

The employee will receive a base salary together with commission opportunities based on results.

Commission will be available for:

• Successfully securing and onboarding new qualified properties

• Completing rental agreements

• Closing property sales

• Generating new business for Apex Property

• Meeting agreed monthly or quarterly targets

Commission is payable only when the required company process has been followed, the documentation is complete, and the transaction has been successfully completed.

The role will be evaluated based on:

• Number and quality of new listings secured

• Accuracy and completeness of property onboarding

• Number of client enquiries handled

• Number of property viewings conducted

• Quality and consistency of client follow-ups

• Number of rental deals completed

• Number of property sales completed

• Revenue and commission generated

• Organisation, reliability, and teamwork

This role offers strong earning potential for someone who is active, consistent, and able to generate and close business.

Requirements

• Strong communication, sales, organisation, and negotiation skills

• Confident approaching property owners and new clients

• Comfortable conducting property viewings and presenting properties

• Highly detail-oriented and able to identify property issues

• Able to manage contracts, documents, checklists, and property information accurately

• Self-motivated, proactive, target-driven, and comfortable being evaluated based on results

• Comfortable with field work, property visits, prospecting, networking, and client meetings

• Willing to actively follow up with owners and clients

• Good knowledge of Cemagi, Seseh, Pererenan, Canggu, and surrounding areas is preferred

• Previous experience in real estate, property management, sales, hospitality, or customer-facing roles is an advantage

• Able to communicate professionally in English and Bahasa Indonesia

• Own transportation and a valid driving licence are preferred

• Able to work independently while coordinating closely with the Apex Property team

• Positive attitude, strong work ethic, and willingness to take responsibility for results

What We Offer

• Base salary

• Attractive commission structure for new listings, rentals, and property sales

• Strong earning potential based on performance

• Access to existing property listings and client enquiries

• Hands-on training and support from the Apex Property team

• Opportunity to build a long-term career in Bali real estate

• Clear growth path into a senior Sales and Rental Agent position

• Fast-paced working environment with strong opportunities for growth

Working Hours

• Monday to Friday: 9:00 AM–5:00 PM

• Saturday: 9:00 AM–1:00 PM

• Flexibility is required for property inspections, owner meetings, client viewings, check-ins, and important deal-related appointments

How to Apply

Please send your CV and a short introduction via WhatsApp or email.

Please include any relevant experience in real estate, property sales, rentals, property management, hospitality, client relations, or property inspections.

Applicants should be comfortable working in a target-driven environment where income and career growth are directly connected to performance.