admin executive

About the role

Fukushima Galilei Singapore Pte Ltd is seeking a dedicated Admin Executive to join our team in a full-time position based in the Singapore River Central Region. In this role, you will be the backbone of our administrative operations, providing essential support to ensure smooth day-to-day functioning across the organisation. This is a key position that directly impacts the efficiency and productivity of our business, making you a vital member of our team.

What you'll be doing

1. Managing and organising office schedules, appointments and meetings to ensure optimal coordination across departments

2. Handling incoming and outgoing correspondence, including emails, letters and parcels

3. Maintaining accurate and up-to-date filing systems, both physical and digital, for easy retrieval of important documents

4. Providing administrative support to management and staff, including preparing reports, presentations and documentation

5. Coordinating office supplies and equipment procurement, monitoring inventory levels and managing orders

6. Greeting visitors and clients, maintaining a professional reception area and supporting the general reception function

7. Scheduling and coordinating meetings, including preparing agendas, booking venues and arranging refreshments

8. Processing expense claims, invoices and other financial documentation in accordance with company procedures

9. Supporting human resources functions, including maintaining employee records and assisting with administrative requirements

10. Undertaking general administrative tasks including data entry, filing and database management

What we're looking for

1. Proven experience as an Administrative Assistant or in a similar administrative support role

2. Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously

3. Strong written and verbal communication skills with professional presentation abilities

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

5. Attention to detail and accuracy in all administrative tasks and documentation

6. Ability to work independently and as part of a team in a fast-paced environment

7. Professional demeanour with excellent customer service and interpersonal skills

8. Flexibility and willingness to take on varied responsibilities as needed

9. Familiarity with office management systems and scheduling tools is advantageous

10. A proactive approach to problem-solving and continuous improvement

What we offer

We are committed to creating a supportive and inclusive workplace where our employees can thrive. At Fukushima Galilei Singapore Pte Ltd, we provide opportunities for professional development and career growth within a collaborative environment. We recognise the importance of work-life balance and strive to provide flexible working arrangements where possible. Our team enjoys a positive workplace culture with supportive colleagues and management. We also offer competitive remuneration packages and the opportunity to work with a respected international organisation.

About us

Fukushima Galilei Singapore Pte Ltd is a professional and dynamic organisation committed to delivering excellence in our field. With a strong presence in Singapore, we pride ourselves on our values of integrity, innovation and customer focus. Our diverse and talented team works collaboratively to achieve ambitious goals and maintain our reputation as an industry leader. We are an equal opportunities employer and welcome applications from all qualified candidates.

Apply now

If you are interested in joining our team and believe you have the skills and experience required for this role, we encourage you to submit your application with your CV and a cover letter. Please apply through our recruitment portal or contact our Human Resources team for more information.