BOD Secretary & GA Support

Brexa is currently seeking an experienced Accounting & Tax Senior Executive on behalf of our client, a well-established company in the Japanese Metal Industry located in Cikarang

Qualification:

• Bachelor’s degree in English/ Japanese Literacy, Business Administration, Management, Communication, or related field

• Minimum 3 years of experience as a Board of Directors (BOD) Secretary or Executive Secretary

• Previous working experience in a Japanese company is mandatory

• Experience in handling executive schedules, business correspondence, meeting arrangements, and travel coordination

• Experience in supporting senior management and dealing with confidential information

• Experience in communicating with Japanese management and multinational stakeholders is highly preferred

• Proactive, mature, and service-oriented personality

• Strong integrity and commitment to confidentiality

• Able to work under pressure and manage multiple priorities

• Flexible and willing to support management requirements beyond routine administrative duties

• Good teamwork and cross-functional coordination skills

• Familiarity with Japanese business culture and work etiquette will be an advantage

Job Description:

• Managing PD’s calendars, appointments, meetings, entertainment and travel arrangements

• Handling business correspondence, emails, letters, and other confidential documents

• Acting as a liaison between PD, internal departments, headquarters, and external parties

• Preparing reports, meeting summaries, and business documents in English

• Managing filing systems and ensuring proper document control and confidentiality

• Assisting PD with administrative tasks and special projects as assigned

• Supporting digital documentation and GA operation (car booking, golf, etc.)

• Fluent in English, both spoken and written

• Excellent communication and interpersonal skills

• Strong organizational and time management abilities

• High level of professionalism and confidentiality

• Digital literacy with proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Ability to prepare professional business correspondence, reports, and presentations

• Strong coordination and multitasking capabilities

• Attention to detail and ability to work independently