Community & Activities Admin

Community & Activities Admin

Bandung Independent School (BIS) is a top international school with a rich history spanning 54 years, located in Bandung, Indonesia. As a non-profit educational institution, BIS is dedicated to providing a comprehensive and internationally-minded education. The school's esteemed reputation is built on its commitment to academic excellence, critical thinking, personal growth, and community. BIS fosters a nurturing environment that empowers students to become compassionate, creative, and responsible global citizens. With a diverse community of students and dedicated educators, BIS offers a rigorous curriculum that integrates global perspectives. The school places equal importance on extracurricular activities, including sports, arts, and community service, to cultivate well-rounded individuals. Through its unwavering dedication to excellence, BIS equips students with the skills and knowledge necessary for lifelong learning in a rapidly changing world.

Vision

“To champion individual potential and cultivate leaders, as the school of choice for the internationally-minded community in West Java.”

Mission

“Through engaging IB programmes, we empower inquiring, reflective, and caring lifelong learners to continue striving towards a better world.”

Position: 

The candidate will be expected to be in charge in supporting and organizing ECA (including IISSAC), outreach, field trip, graduation and other school events, facility rental administration, assisting and communicating with the FoBIS, supporting Business Office general administration, and will also be expected to support the programme in other areas of the school as deemed necessary by the Athletics and Activity Director, Business Manager and Head of School. 

Reports to:  Athletics and Activity Director, Business Manager, and Head of School. 

Key Responsibilities: 

1. A school representative to assist, communicate and work with the FoBIS (BIS Parents organization) for organizing the school events e.g Unity Diversity, Halloween Party, Christmas Party, and other events supported by the FoBIS.

2. To handle clerical work related to ECA Programmes (including IISSAC), Outreach, field trip, graduation, facility rental, and other school events.

3. To communicate with parents for ECA Programmes, Outreach and field trips, and work closely with the Finance Department for the related.

4. To communicate with the third-party platform provider for facility rental and work closely with the Facility Manager (Business Office Manager).

5. To maintain files related to ECA Programmes, Outreach, field trips, and graduation.

6. To support the Business Office for general administration, and not limited to involvement in the clerical process in the Business Office. e.g., Online purchasing, etc.

7. As a frontliner, to provide a friendly and efficient reception to all visitors and callers to BIS.

8. To assist prospective students/parents with the school premises when necessary.

9. Working on holidays might be required with the agreed arrangement to ensure activities and events at school run smoothly.

10. To do other relevant jobs assigned by the ECA Coordinator, Head of School, or Business Manager.

Qualifications:

• Good English communication skills

• Detail-oriented

• Hardworking and willing to work under pressure

• Self-motivated and proactive

• Experience in dealing and communicating with expatriates

• Computer literate (Windows 10/11, Office 2016/2019, Google Apps) 

• Minimum education: Bachelor's degree, all major

• Experience in a related job is preferable

• Supportive of the BIS Vision, Mission, and Values