Administration Support & Commercial Staff

Qualifications

• Bachelor's Degree in Business Administration, Logistics, Supply Chain, International Trade, or a related field.

• Minimum 1 year of experience in Administration, Sales Administration, Logistics, Import-Export, or a similar role.

• Familiar with import/export documentation and shipping processes is an advantage.

• Proficient in Microsoft Office, especially Excel and Word.

• Strong attention to detail, good organizational skills, and the ability to manage multiple tasks.

• Good communication and teamwork skills.

• Able to communicate in English, both written and spoken, is a plus.

Preferred Experience :

·       Experience working in an engineering, manufacturing, oil & gas, heavy equipment, or industrial company.

·       Knowledge of customs regulations and import/export documentation.

·       Experience supporting B2B customers and tender documentation.

·       Familiarity with ERP systems such as Odoo.

Key Responsibilities

• Prepare and manage spare parts documentation for customer orders and deliveries.

• Coordinate import and shipping documents with Logistics, Finance, and external parties.

• Process Bank Guarantees, Bid Bonds, Performance Bonds, Letters of Credit (LOC), and other supporting documents.

• Prepare customer documents such as Certificates of Compliance (COC), Warranty Letters, Guarantee Letters, and related documentation.

• Support the Sales team by preparing customer documentation and tender requirements.

• Maintain accurate records and ensure all administrative processes comply with company and customer requirements.

• Assist with general administrative tasks to support the department's daily operations.