Temporary Procurement Officer [5 months]

CORE PURPOSE:

Arranging, maintaining, collecting and developing by performing administrative, documentation and controlling works that related to Procurement’s business process in order to ensure their day-to- day activities are delivered in a timely manner with minimum disruption and comply with organization’s procedures and policies.

MINIMUM REQUIREMENTS:

Essential:

• Minimum Bachelor’s Degree in Business/Management, Engineering or any other relevant disciplines.

• Minimum 2 years relevant experience in areas of procurement/supply chain management with demonstrated successful vendor/supplier relations exposure.

• Honest, trustworthy and high integrity with in-depth understanding and ability to implement the Code of Conduct and Business Ethics during daily working with vendors.

• Good written and verbal communication in English and strong interpersonal skills in order to effectively liaise with internal and external parties. 

• Good organisational skills, analytical skills and “Out-Of-The-Box” thinking in order to resolve issues.

• Understand vendor management and basic contract management.

• Good computer literacy, with advanced skills in Excel, PowerPoint and Google Suite. 

Desirable:

• Sufficient knowledge and practical skills in procurement process and a proven track record in procurement projects, including tender process or bids and requests for quotes as well as strong knowledge of the relevant Indonesian laws and regulations.

• Ability to read and interpret Bills of Quantities (BoQ) and a solid understanding of Quantity Surveying (QS) management 

• Have a project background

• Experience in the education industry, particularly in an international school setting. 

• Specialisation in procurement/purchasing or supply chain management.

• Certified Procurement Specialist or Supply Chain Management Professional.

JOB FUNCTIONS:

This position’s duties and responsibilities, but are not exclusive to are as the following:

Procurement Operation and Management

• To handle requisition assigned to her/ him and able to meet expectations as per stakeholder various requirements related to design, specification, timeline, quality etc.

• To contribute to the business analysis and recommendations during the process of finding sources for stakeholder with the best price for BSJ’s interests.

• To assist and collaborate with stakeholders, vendors and colleagues to follow up the goods receiving process until payment is completed of goods and services purchased.

• Quick response and close monitoring for any issues and critical goods or services requests.

• Contribute to the Strategic Team to identify items to be considered as blanket POs/ E-Catalogue/Contract.

Tender Activities

• To assist the process of tender, development of RFP’s, identification of vendors to be solicited, evaluation of returned proposals, vendor selection and award of contracts to ensure fair and open competition.

• To support User for the development of tender requirements and scope of work. The activity also includes market research, review to User technical requirement and specification from procurement aspects.

• Actively supporting the tender committee for supplier qualification, tender document, and contract preparations.

• Supporting the Procurement Department to review and evaluate bid proposals in accordance with the tender evaluation best practices (including preparation and structured negotiations) to achieve the tender objectives.

• Ensure the solicitations, recommendations, and documentation of the Tender are in accordance with the applicable standards/procedures.

Other General Professional Duties

• Actively promote and uphold all Safeguarding and Child Protection policies and responsible use of personal data in accordance with the relevant personal data protection policies and procedures within the school. 

• In liaison with the Line Managers, take responsibility for upholding Health, Safety and Environmental (HSE) practice within your own working area and be responsible for completing risk assessments/near misses as appropriate.

• Undertake any other relevant duties as assigned by the Procurement Associate Manager and Head of Business & Operations.