Bookkeeper & Administrative Officer

We are hiring a Bookkeeper & Administrative Officer to support the operations of our affiliated Singapore-based business. This role is based on-site at our Batam office, where you will work alongside our existing team while focusing on the bookkeeping and administrative needs of the Singapore entity.

This is a great opportunity for someone who wants exposure to Singapore business practices and international operations. Occasional travel to Singapore may be required for handovers, training, or document handling.

Bookkeeping

• Record daily transactions in Microsoft Dynamics 365 Business Central

• Issue and track sales invoices; record supplier invoices and expense claims

• Perform bank reconciliations and monthly closing entries

• Maintain accounts receivable and accounts payable ledgers

• Prepare monthly reports (P&L, AR/AP aging, cash position) for management review

• Liaise with the Singapore-based accountant and corporate secretary on compliance matters (you will not be responsible for IRAS/ACRA filings directly)

Administration

• Manage company correspondence (email, mail, document filing) for the Singapore entity

• Coordinate with vendors, clients, and service providers in Singapore and internationally

• Maintain organized digital filing systems (Google Drive / SharePoint)

• Schedule meetings, manage calendars, and prepare meeting materials

• Assist with travel bookings, expense reporting, and ad-hoc administrative tasks

• Support the Director with general business operations

Requirements

• S1 in Accounting, Finance, Business Administration, or related field

• 1–3 years of relevant bookkeeping and administrative experience

• Fluent in English and Mandarin (both written and spoken) — daily communication with Singapore-based stakeholders will be in these languages

• Working knowledge of Microsoft Dynamics 365 Business Central (or strong willingness to learn quickly with provided training)

• Detail-oriented, organized, and able to manage multiple priorities independently

• Willingness to travel to Singapore occasionally (passport required)

• Prior experience supporting a Singapore-based company or international employer is a plus

• Familiarity with Singapore business practices (invoicing, GST format, payment workflows)

• Experience in a small-team environment where ownership is valued