Creative Project Manager

Important Note: We're prioritising candidates who complete the application form via the link below:

https://docs.google.com/forms/d/e/1FAIpQLSfnphS27bshdOgvH1pE1ub8_n_i17_4lS5JST7DlaTLY2KkqA/viewform?usp=header

About the role

Orbitkey is a design-led everyday carry brand. We make key organisers, bags, tech accessories and desk products that people use every day, and we sell them direct-to-customers around the world. We were founded in 2013, we're a B-Corp, and we've grown into an international team that takes design seriously and ships a lot of products.

Every launch we run depends on a chain of moving parts: a Marketing Manager with a plan, a Creative Asset team that needs time to produce photography and video, and a physical product sample that arrives when it arrives. Your job is to hold that chain together.

You'll sit at the centre of Design, Marketing and Creative Asset, owning the timeline that connects them. The hardest and most interesting part of the role is coordinating creative production around sample availability that you don't fully control, spotting the bottleneck before it lands, and re-planning calmly when a date moves. If you like turning a messy set of dependencies into a clear, shippable plan, this is your kind of work.

Note: this role only coordinates the marketing to creative production timeline only. It does not cover factory or supply chain production.

If you’d like to learn more about us, have a look at our website, www.orbitkey.com and our catalogue to get a feel for what we do.

What you'll do, day to day

• Own the Asana timeline across product launches and marketing campaigns, building clear plans, milestones and dependencies that everyone can follow

• Coordinate three inputs into one workable schedule: (1) what the Marketing Manager needs, (2) how long the Creative Asset team needs to produce it, (3) and when the physical sample is due to arrive

• Translating briefs from Marketing Manager into actionable tasks, milestones, and realistic timelines.

• Spot risks, bottlenecks and delays early, and work with the relevant people to re-align the plan before it becomes a problem

• Build and refine reusable timeline templates so each launch runs more smoothly than the last

• Keep three teams aligned, accountable and moving, with clear communication and minimal friction

• Improve the systems and workflows that connect the teams, so the whole process gets faster over time

• Report to the Marketing Manager and Creative Asset Team lead, bringing clarity and momentum to how launches run

What we're looking for

• 2+ years in project management, ideally coordinating work across multiple teams. Experience in creative projects are highly regarded.

• Confident with Asana (or a similar tool) and Slack to plan, track and communicate

• Strong organiser who can hold several overlapping projects in their head and keep them all moving

• Calm and adaptable when priorities and dates shift

• Clear communicator who can keep different teams aligned and accountable without chasing

• A simplifier: someone who can take a complicated, multi-team situation and make it easy for everyone to act on

• Functional written and spoken English. You'll coordinate daily with team members across different countries, so you need to communicate clearly in English. You don't need to be a native speaker, but this is a real part of the job, not a nice-to-have.

Why Orbitkey

This is a permanent role on a growing international team, not a short-term contract. You'll be working on a real global brand with proper resources and products you can be proud to promote, which is a meaningful step up from agency or local brand work.

Perks:

• Hybrid working (West Jakarta office + work from home)

• Annual professional development budget

• Annual product allowance (Orbitkey products)

• Health and wellness subsidy (gym, fitness classes, etc.)

• Home office equipment allowance

• Working hours: 8:00 am - 4:00 pm local time

How to Apply (read carefully):

If you believe you're the right fit for this role, please submit your resume along with a cover letter. Applicants who complete the Google Form application will be highly regarded.