Senior Project Delivery & Controls Manager

Senior Project Delivery & Controls Manager

Owner’s Representative — Planning, Controls & Site Coordination

About the Role

We are seeking a highly capable Senior Project Delivery & Controls Manager to support the successful delivery of two major construction and development projects over the next 12 months.

This is an owner-side role designed for someone who can combine project execution, construction planning, schedule control, site coordination, contractor management, and clear reporting.

The successful candidate will act as a key link between the Owner, Project Managers, consultants, contractors, suppliers, and site teams. The role requires someone who can not only identify delays and risks, but also help drive recovery actions, improve coordination, and ensure project momentum is maintained.

This position is ideal for a construction professional with strong planning discipline, practical site experience, and the confidence to challenge consultants and contractors constructively when project delivery is at risk.

Key Responsibilities

Project Delivery & Owner-Side Coordination

• Support the Owner and senior leadership in driving project execution across multiple active projects.

• Coordinate between architects, engineers, MEP consultants, interior designers, kitchen consultants, contractors, suppliers, and authority-related parties.

• Ensure project decisions, design information, procurement requirements, and site activities are aligned with the approved delivery programme.

• Lead or support weekly project coordination meetings and ensure clear follow-up actions are assigned, tracked, and closed.

• Maintain visibility over key project risks, delays, approvals, site constraints, and decision points.

• Escalate unresolved issues early before they affect project milestones or critical path activities.

• Act as an owner-side representative to ensure contractors and consultants remain accountable to agreed timelines, deliverables, and standards.

Planning, Programme & Schedule Control

• Develop and maintain the master project programme for each project.

• Break down master programmes into detailed construction schedules, trade-specific plans, and short-term look-ahead programmes.

• Establish baseline programmes, milestone tracking, sequencing logic, and reporting frameworks.

• Perform critical path analysis to identify activities that directly affect project completion.

• Review contractor baseline programmes, recovery programmes, revised schedules, and short-term work plans.

• Challenge unrealistic contractor assumptions and ensure schedules reflect actual site conditions.

• Assess the schedule impact of design changes, authority delays, procurement delays, variations, and unforeseen site conditions.

• Prepare practical recovery plans in coordination with contractors, consultants, and project leadership.

Site Progress Monitoring

• Conduct regular site inspections to verify actual progress against planned progress.

• Validate contractor-reported progress and ensure reporting is accurate and evidence-based.

• Monitor manpower, equipment, material availability, subcontractor performance, and productivity.

• Identify site bottlenecks, trade conflicts, sequencing issues, and resource gaps.

• Track whether contractors have the drawings, approvals, materials, manpower, and access required to complete planned works.

• Ensure short-term site plans are realistic, measurable, and aligned with the overall project programme.

Reporting, Dashboards & Project Controls

• Prepare weekly and monthly project reports for the Owner and management team.

• Produce clear dashboards covering programme status, site progress, critical path, procurement, design deliverables, authority approvals, risks, and owner decisions required.

• Prepare S-curves, milestone trackers, look-ahead schedules, progress photos, and delay analyses.

• Maintain accurate records of project progress, planning assumptions, schedule revisions, meeting actions, and delay events.

• Maintain and update key project control registers, including:

  • Decision register

  • RFI register

  • Design deliverables register

  • Procurement tracker

  • Authority approvals tracker

  • Risk register

  • Variation and delay issue tracker

  • Weekly action list

Design, Procurement & Authority Coordination

• Track required design deliverables from consultants and ensure drawings are issued in time to support site progress.

• Identify missing, delayed, or conflicting design information that may affect construction.

• Coordinate with procurement teams and suppliers to ensure long-lead items are identified early.

• Monitor procurement deadlines against the construction programme.

• Track authority approvals, permits, submissions, inspections, and compliance-related milestones.

• Ensure site teams are not delayed due to missing approvals, late procurement, or incomplete design information.

Contractor Management & Accountability

• Review and assess contractor planning submissions, reports, recovery plans, and progress claims.

• Drive better planning discipline and reporting standards across contractors and work packages.

• Ensure contractors provide realistic manpower plans, material plans, equipment plans, and weekly work targets.

• Challenge delays, weak reporting, poor sequencing, and insufficient site resources.

• Support project leadership in holding contractors accountable to agreed milestones.

• Help identify whether delays are caused by contractor performance, owner decisions, design delays, procurement issues, or external constraints.

Risk Management & Recovery Planning

• Identify programme risks before they become critical delays.

• Prepare mitigation plans and recovery options with the project team.

• Monitor implementation of corrective actions and recovery measures.

• Highlight upcoming risks over the next 2, 4, and 8 weeks.

• Provide clear recommendations to management on what decisions or interventions are required.

Required Qualifications & Experience

• Bachelor’s Degree in Civil Engineering, Construction Management, Architecture, Project Management, or a related discipline.

• Minimum 8–10 years of experience in construction project management, project controls, planning, site coordination, or contractor management.

• Strong practical experience working on active construction sites.

• Experience working for a developer, owner, project management consultant, main contractor, or construction management team.

• Strong understanding of construction sequencing, site operations, project delivery, procurement, design coordination, and contractor management.

• Proven ability to develop, manage, review, and update construction programmes.

• Experience managing multiple projects, contractors, consultants, or work packages at the same time.

Technical Skills

The ideal candidate should have strong knowledge of:

• Construction planning and sequencing

• Work breakdown structures

• Critical path analysis

• Look-ahead planning

• Progress measurement

• Schedule risk assessment

• Contractor programme review

• Productivity monitoring

• Resource and manpower planning

• Procurement tracking

• Design deliverables tracking

• RFI and action register management

• Delay analysis and recovery planning

• Weekly and monthly project reporting

Software skills:

• Strong proficiency in Microsoft Project and/or Primavera P6

• Advanced Microsoft Excel

• Strong ability to prepare dashboards, reports, trackers, and project control documents

• Familiarity with AutoCAD, Revit, BIM, Procore, Monday.com, Smartsheet, MS Teams, SharePoint, or similar project platforms is an advantage

Preferred Experience

Experience in any of the following project types will be highly regarded:

• Hospitality projects

• Restaurants, hotels, villas, or resorts

• Commercial buildings

• Residential or mixed-use developments

• Interior fit-out projects

• MEP-heavy construction

• Basement, structure, facade, or complex renovation projects

• Projects involving multiple consultants, suppliers, and contractors

Personal Attributes

We are looking for someone who is:

• Highly structured, organised, and detail-oriented

• Strong in follow-up and accountability

• Comfortable working directly with owners, consultants, and contractors

• Confident enough to challenge assumptions constructively

• Practical and site-aware, not only office-based

• Calm under pressure and able to prioritise urgent issues

• Strong at identifying problems early

• Clear in written and verbal communication

• Proactive, disciplined, and solutions-focused

• Able to turn project complexity into clear actions, deadlines, and responsibilities

What Success Looks Like

Success in this role means:

• Management has clear weekly visibility of project progress, risks, and delays.

• Project schedules are accurate, realistic, and actively used by the site team.

• Contractors are held accountable to clear weekly and monthly targets.

• Critical path risks are identified early and escalated before they become major delays.

• Design, procurement, authority, and construction activities are properly coordinated.

• Project meetings result in clear actions, owners, and deadlines.

• Delays are not only reported, but actively managed through recovery plans.

• The Owner can make better decisions because reporting is accurate, timely, and practical.

• The overall project team becomes more disciplined, coordinated, and accountable.

Reporting Line

This role will report directly to the Owner / Director and work closely with the Project Manager, Construction Manager, consultants, contractors, and site teams.

Why Join Us?

This is an opportunity to play a key role in the delivery of major hospitality and development projects. You will work closely with ownership and senior decision-makers, with the ability to directly influence project outcomes, improve delivery systems, and help build a more professional project execution structure.

The role is suited to someone who wants responsibility, visibility, and the opportunity to make a meaningful impact on high-value construction projects.