Tender Proposal Administrator

About the role

We are seeking a talented, experienced and passionate in Tender Proposal Administrator to join a company located in South Jakarta. As Legal & Proposal Administrator, you will play a crucial role in the company's strategic growth by managing the tendering process for our diverse range of offshore services. This is a full-time position, offering the opportunity to work in a dynamic and collaborative environment.

What you'll be doing

1. Providing legal advice, researching, preparing and conducting legal documents.

2. Monitoring and Maintaining the Compliance and Completeness of the Company documents, licenses, etc.

3. Understanding in developing and implement effective proposal / tender strategies to win new business opportunities

4. Coordinate the tender preparation process, including gathering required information, writing compelling proposals, and ensuring timely submission

5. Liaise with cross-functional teams to gather accurate and up-to-date information for tenders

6. Conduct thorough research on target clients, their requirements, and the competitive landscape

7. Identify and address any potential risks or issues during the tendering process

8. Monitor and analyze proposal / tender results to continuously improve the company's tendering approach

9. Provide regular updates and reports on the status of ongoing tenders

10. Examine through incoming tenders and to note down tender details and gather tender information and references from various sources

11. Coordinate, plan and gather bid submission documents for tendering/bidding activities, Tender Questionnaires , Pre-qualifications and contract review

12. Proficiency in Research and Data Analysis to effectively gather information for proposals

13. Manage clients’ bid requirements within the various departments such as planning, QA/QC, HSE, Engineering, Crewing / Personnel etc., collate and compile all queries and requests for additional information for communication to Clients.

14. Collate tender information and references from various sources such as online, pass records which are needed for submission.

15. Support the Commercial Department in developing good relationships with active and prospective associates/customers.

16. Excellent verbal and written communication skills for professional interactions with clients and stakeholders

17. Ability to work independently and collaboratively in a deadline-driven environment

18. Monitor and ensure tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.

19. To ensure that tender submissions are standardized with Client's tender requirements.

20. Preparation of contract, project estimate and tender, monitoring estimates including Bills of Quantities.

21. Update Contract / Subcontract Agreement, Contract Validity, PO/ WO of the ongoing Project.

22. Keep monitoring the Company Licenses, incl. Certifications, etc.

What we're looking for

1. Minimum S1 from a reputable university (having legal background - would be advantage)

2. Minimum 1 years of experience in a similar tender or bid management role, preferably in the offshore Oil & Gas services industry or any relevant industry regulations and compliance requirements

3. Must be familiar with BPMIGAS Tender Procurement Process Familiarity with PTK 007, CVID Apps, etc.

4. Excellent written and verbal communication skills, with the ability to craft compelling and persuasive proposals. Excellent Command in English Language, both Speaking and Writing.

5. Strong research and analytical skills, with a keen eye for detail

6. Proficiency in MS Office suite, particularly Excel and PowerPoint

7. Ability to work collaboratively in a team environment and effectively manage multiple deadlines

8. Thorough understanding of contract administration and procurement processes

9. Driven, Honest, Committed, Responsible, Multitasked, hardworking, must be willing to work independently, and willing to work overtime.

What we offer

We are committed to providing our employees with a rewarding and fulfilling work experience. In addition to a competitive salary, we offer a range of benefits, including:

1. Comprehensive health insurance coverage

2. Generous annual leave entitlement

3. Opportunities for professional development and career advancement

4. Collaborative and supportive work environment

5. Free on-site parking and modern office facilities

About us

We are a leading provider of integrated offshore services, delivering innovative solutions to clients in the energy and marine industries. With a strong track record of success and a commitment to excellence, we have established ourselves as a trusted partner in the region. Our company is built on a foundation of integrity, teamwork, and a relentless pursuit of innovation, making us an employer of choice for talented professionals.

Apply now to join our dynamic team and contribute to the continued growth and successful in career.