Invoicing Staff

About Us

PT. DIC Graphics is a leading manufacturer of printing inks (including Flexo, Gravure, and Offset inks), organic pigments, and functional coatings. As part of the global DIC Corporation network, we operate with a strict commitment to quality, environmental sustainability, and safety. We are seeking a meticulous and dedicated professional to join our team as an Invoicing Staff to support our operational efficiency.

Job Summary

As an Invoicing Staff, you will play a vital role in supporting our company's operational activities and ensuring smooth Account Receivable processes. You will be responsible for checking, verifying, and managing Delivery Orders (DO), invoices, credit/debit notes, and return documents with high accuracy and strict adherence to timelines.

Key Responsibilities

·         Delivery Order (DO) Management: Receive, verify compliance, and check the completeness of signed Delivery Orders (including stamps, signatures, and names) from the Delivery/Marketing Section. Report any discrepancies or unreceived DOs to the supervisor.

·         Invoicing & Billing: Print, compile, and systematically file accurate Invoices, Tax Invoices, and Credit/Debit Notes (CN/DN) within 1 working day after receiving the DO. Ensure all invoices are delivered to the collection section on time.

·         Reconciliation & Reporting: Perform monthly invoice and DO reconciliation within 10 working days after month-end to ensure proper revenue cut-off. Prepare weekly Nota Return reports and monthly invoice reports within specified deadlines.

·         Cross-Department Coordination: Coordinate smoothly with internal and external teams (AR & Collection, Finance & Accounting, Marketing, Delivery, and MIS) regarding operational data and tax exchange rates.

·         Compliance & Safety (QHSE): Fully implement and comply with Standard Operating Procedures (SOP) regarding ISO 9001, ISO 14001, SMK3, and OHSAS 18001. Actively participate in continuous improvement and environmental risk assessment (EA-HIRAC) to achieve a zero-accident workspace.

Job Requirements

·         Education: Bachelor's Degree (S1) in Accounting, Finance, Business Administration, or a related field.

·         Experience: 1 year of working experience in administrative handling, filing, or invoicing. (Fresh graduates are highly encouraged to apply).

·         Technical Skills: Strong computerized skills are a must (proficiency in MS Office, especially Excel, and familiarity with accounting systems). Sound basic knowledge of general administration and basic accounting principles.