Accounting Associate

1. Billing and Collection Management

• Invoice Processing: Review, print, and distribute sales invoices to clients via email, messenger, or courier
• Document Validation: Ensure all billings are supported by a Bill of Materials (BOM), Deal Registration, Client Purchase Order (PO) or Signed Proposal, Contract, or Milestone Sign-off
• Accounts Receivable (AR): Maintain the AR schedule and provide regular reports to the Accounting Lead
• Collection Follow-up: Coordinate with Sales and Clients for updated ARs. Monitor Bank of the Philippine Islands (BPI) credits and match payments against outstanding invoices
• Receipting: Issue and scan Official Receipts (OR) to clients
• Conflict Resolution: Liaise with Sales to resolve billing issues and ensure prompt payment
• Tax Compliance: Collect, reconcile, and monitor Bureau of Internal Revenue (BIR) Form 2307 from clients on a monthly and quarterly basis

2. Disbursements and Payables

• PO: Prepare and review POs for principals and suppliers. Ensure accuracy against BOM and quotations, validating applicable Value Added Tax (VAT) and Royalty Taxes.
• Bank Transactions: Prepare Telegraphic Transfer forms and dollar purchase applications for foreign principals
• Submit documents for endorsement to the President and coordinate bank processing via messenger (12pm cut-off)
• Handle Manager’s Check applications for business permits and taxes
• Payment Processing: Prepare supplier payments, journal entries, and Bizlink uploads for Accounting Lead review
• Accounts Payable (AP): Maintain AP aging reports, send proofs of payment to suppliers, and follow-up on their OR
• Tax Issuance: Prepare and distribute BIR Form 2307 to suppliers

3. General Accounting and Financial Reporting

• Voucher Preparation: Generate transaction vouchers for monthly Financial Statement (FS) closing (Accruals, Reversals, Bank Interest, and Bizlink charges)
• Employee Claims: Collate and review employee liquidation and reimbursement reports for company policy compliance. Submit summaries for payroll endorsement
• External Coordination: Transmit financial documents (Check Vouchers, Sales Invoice (SI), OR, and Petty Cash reports) to outsourced accountants
• QuickBooks (QB) Management: Coordinate with outsourced partners regarding QB transaction entries, BPI references, and Summary Alphalist of Withholding Taxes (SAWT) preparation.

4. Administrative and Statutory Support

• Forms Maintenance: Manage the inventory of BIR pre-printed booklets (SI and OR) and internal templates (Liquidation, Reimbursement, and Purchase Request (PR)). Coordinate with BIR-accredited printers for replenishment
• Audit Readiness: Scan and organize documents for internal retention, BIR audits, and external financial audits
• Special Projects: Undertake ad-hoc accounting tasks and internal projects as assigned by the management