Office Manager

We are a well-established trademark and patent agent firm with a network of offices in Malaysia, Singapore, Indonesia, Thailand, Philippines and Vietnam, providing a one-stop solution for the registration, maintenance and protection of intellectual property rights in ASEAN.

We are seeking a proactive and hands-on Office Manager to join our dynamic team at Kuala Lumpur, Malaysia.

Key Responsibilities

Administration / HR Management

-          Full management of office operations

-          Identify and placement of staffing requirements, including the requisite onboarding and exit interviews

-          Devise training programs and functions of staff

-          Devise portfolio management of professional staff

-          Liaise with management in the Singapore office (HQ) to ensure smooth running of the operations

-          Liaise with HQ to align goals, best practices and ensure compliance with group protocols and policies

-          Liaise with IT and Finance Departments to review operational needs, identify issues and render support

-          Review incoming communication and flag issues of concern

-          Implement and oversee annual and ad hoc projects, eg. File audit / destruction

-          Implement and supervise annual and/or ad hoc projects such as file audit; warehousing

-          Perform such other functions or assignments as may be tasked from time to time

The Successful Candidate Should Ideally Possess

-          Bachelor’s Degree in Human Resources, Business Administration, Finance or related field

-          At least five years of experience in senior management position

-          Prior experience in a legal firm preferred

-          Proficient use of all Microsoft Office tools and customised CRM software

-          Strong team player and good interpersonal skills

-          Ability to multi-task and work in a fast-paced environment